Solvay

Administrative Assistant

Solvay

full-time

Posted on:

Location Type: Hybrid

Location: Lisbon • Portugal

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Salary

💰 €24,000 - €28,000 per year

About the role

  • Provide administrative support to ensure efficient operations in collaboration with the leaders.
  • Answers phone calls, schedules meetings, and supports visitors exhibiting polite and professional communication via phone, e-mail, and mail.
  • Coordinate and organize arrangements for on-site meetings, special ceremonies, conferences, workshops, and/or lunches including hotel reservations, scheduling of facilities, menu selections, and preparations of agendas and programs.
  • Submission of expenses and management of Purchase Orders (PO's) and invoice payment on SRM7/EZ BUY SAP and follow up.
  • Management of catering, travels, hotels, transport.

Requirements

  • Relevant education degree or equivalent in Business Administration or related.
  • Relevant work experience of at least 3 years as an administrative assistant.
  • Very good English level spoken and written; additional languages a plus.
  • Strong Microsoft skills; experience with presentation tools, digital calendars, virtual meeting tools.
  • SAP Knowledge is a plus.
  • Excellent organizational, planning, prioritization skills, and problem solving.
  • High attention to detail.
  • Professionalism, discretion, and integrity.
  • Proactive, adaptable, and able to anticipate needs.
  • Ability to maintain confidentiality and deal with sensitive information.
Benefits
  • Solvay Cares program: minimum of 16 weeks of parenting leave for all employees and package with healthcare, disability and life insurance coverage.
  • Prioritization of well-being: work-life balance promotion, flexible approach to work part-time or hybrid work arrangements (depending on the type of job), employee assistance program with access to physical and psychological support.
  • Professional development: prioritization of internal talents for career progression, access to a training platform, opportunities to join Employee Resource Groups (ERG) for experience sharing and mentorship and free language courses.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportexpense managementPurchase Orders (PO's)invoice paymentevent coordinationproblem solvingattention to detailbusiness administration
Soft Skills
professional communicationorganizational skillsplanning skillsprioritization skillsdiscretionintegrityproactivityadaptabilityconfidentiality