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Assistant Project Manager – Operations Coordinator
SolutionCXSupport project management, sales calls, and accounts payable in a hybrid setup. Equipped with benefits and flexible working environment in the countertop fabrication industry.
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Assist project managers with scheduling templates, installations, and material coordination
- Communicate with customers, contractors, builders, and vendors regarding project updates
- Track job progress and maintain organized project files
- Enter and update project information in company software systems
- Help coordinate field crews and installation schedules
- Assist with change orders, purchase orders, and job documentation
- Support follow-up on outstanding project issues and punch lists
- Perform outbound cold calls to builders, contractors, designers, property managers, and prospective clients
- Follow up on leads, quotes, and inactive accounts
- Help generate new residential and multifamily business opportunities
- Maintain CRM and customer contact databases
- Schedule appointments for outside sales representatives
- Assist with marketing campaigns and customer outreach initiatives
- Provide excellent customer service and relationship management
- Enter vendor invoices accurately into accounting systems
- Match purchase orders, receipts, and invoices
- Assist with accounts payable processing and vendor communication
- Maintain organized accounting records and digital filing systems
- Support month-end reconciliation and reporting tasks
- Verify pricing, quantities, and billing information for accuracy
- Assist management with administrative and clerical accounting duties
Requirements
What you’ll need- 2+ years of administrative, project coordination, sales support, or accounting experience preferred
- Construction, stone fabrication, cabinetry, or related industry experience is a plus
- Strong organizational and multitasking skills
- Comfortable making outbound sales and follow-up calls
- Excellent verbal and written communication skills
- Strong attention to detail and accuracy
- Proficiency with Microsoft Office, Google Workspace, and data entry systems
- Experience with QuickBooks, ERP, CRM, or construction management software preferred
- Ability to work independently and as part of a team
Benefits
Comp & perks- Work Setup: Onsite training with a flexible hybrid setup after completion — enjoy working from home with only 2 in-office days per month
- Computer equipment will be provided once the transition to Hybrid.
- Full government-mandated benefits: SSS, PhilHealth, and Pag-IBIG
- Additional Pay: Night differential pay and holiday pay 13th-month pay bonus
- Free HMO coverage with 1 free dependent upon regularisation
- Paid leave entitlements upon regularization
- Accident insurance for added peace of mind
- Quarterly Perfect Attendance Incentives
- Company-Sponsored Events – Team building, employee engagement programmes, and more
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entryproject coordinationaccounts payable processingmonth-end reconciliationbilling verificationpurchase order matchingcustomer relationship managementsales supportadministrative dutiesdocument management
Soft Skills
organizational skillsmultitaskingverbal communicationwritten communicationattention to detailcustomer servicerelationship managementindependenceteam collaborationoutbound sales