Solstice Advanced Materials

Senior Administrative Assistant

Solstice Advanced Materials

full-time

Posted on:

Location Type: Office

Location: Morris Plains • New Jersey • United States

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Salary

💰 $66,438 - $82,989 per year

Job Level

Senior

About the role

  • Provide comprehensive administrative support to multiple senior Finance leaders.
  • Manage complex calendars, proactively resolving conflicts and coordinating leadership-level and cross-functional meetings.
  • Serve as a liaison with internal stakeholders, external auditors, vendors, and executive assistants across the organization.
  • Plan and coordinate large-scale meetings, including visitor logistics, room setup, catering, and onsite support.
  • Organize annual Enterprise Risk Management Committee meetings and leadership-level risk assessment sessions.
  • Support Finance engagement initiatives, team events, and periodic lunch/holiday coordination.
  • Arrange domestic travel and logistics through Concur, ensuring accuracy and timely submission.
  • Prepare, submit, and reconcile expense reports for supported leaders.
  • Monitor travel-related charges and ensure compliance with company policies.
  • Prepare, track, and follow up on purchase orders, requisitions, and associated invoices across Finance departments.
  • Support goods receipt activities, invoice troubleshooting, and timely approval workflows.
  • Manage mailroom coordination, including scanning invoices and supporting check processing.
  • Coordinate system and building access for auditors, vendors, outsourced teams, and other non-SOLS personnel.
  • Support onboarding logistics for new and transitioning CSW team members.
  • Help with presentations, Excel documents, and other Finance-related materials.
  • Handle notarization, apostilling, and mailing of official documents as needed.
  • Maintain departmental supplies and provide backup coverage for the Lead Administrator during absences.
  • Partner with FP&A, Treasury, Tax, and Controllership teams to support ongoing operational needs.
  • Coordinate cross-functional meetings, manage day-to-day administrative tasks, and assist with SAP requisition and invoice management.
  • Contribute to team culture by supporting engagement initiatives and operational rhythm activities.

Requirements

  • Demonstrated ability to work independently with minimal direction.
  • Proactive, solution-oriented mindset with strong end-to-end ownership of tasks and processes.
  • Excellent collaboration and communication skills, with the ability to partner effectively across teams and levels.
  • Experience with SAP and Concur strongly preferred.
  • High energy, professional presence, and the ability to interact confidently with executives and external stakeholders while creating a strong first impression.
  • Highly organized, with the ability to see the bigger picture, manage multiple priorities, and build strong cross-functional relationships.
Benefits
  • employer-subsidized Medical, Dental, Vision, and Life Insurance
  • Short-Term and Long-Term Disability
  • 401(k) match
  • Flexible Spending Accounts
  • Health Savings Accounts
  • EAP
  • Educational Assistance
  • Parental Leave
  • Paid Time Off (for vacation, personal business, sick time, and parental leave)
  • 12 Paid Holidays
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementexpense report reconciliationpurchase order trackinginvoice managementlogistics coordinationnotarizationapostillingpresentation preparationExcel proficiencyrisk assessment
Soft Skills
independent workproactive mindsetsolution-orientedcollaborationcommunicationorganizational skillsrelationship buildingmulti-taskingprofessional presenceteam culture contribution