Office Administrator

[solidcore]

Detail-oriented Office Administrator providing essential support at [solidcore]'s Arlington headquarters. Responsible for office operations, event coordination, and vendor management activities.

Posted 5/13/2026full-timeArlington • Virginia • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Own day-to-day HQ operations to ensure a high-functioning workplace that supports employee experience
Maintain and order office supplies, equipment, and snacks
Manage all incoming and outgoing mail and deliveries, coordinating with FedEx, USPS, and UPS
Maintain cleanliness and organization of common areas, including kitchen upkeep, conference room tidiness, and loading/unloading the dishwashers as needed
Manage quarterly facility maintenance orders, office cleanings, and upgrades
Lead storage optimization, space planning, and furniture coordination in readiness for team growth, peak days, and special events
Collaborate with Facilities & Development Team and building management team to maintain a safe, clean and comfortable workplace environment
Own snack pantry program end-to-end (sourcing, ordering, inventory)
Serve as primary owner for external vendors and recurring workplace programs
Assist in planning and executing company events including retreats and large-group functions
Assist in coordinating logistics for recurring leadership meetings, including catering and venue setup
Assist with setup for monthly Full Company meetings
Own and coordinate bi-yearly HQ headshot photoshoots
Create a warm, professional first impression and representation for all team members, external visitors, and HQ community
Greet and welcome external guests and visitors arriving at HQ
Take on special projects and administrative tasks as assigned by the Executive Administrator
Provides support to additional executives as business needs arise

Requirements

What you’ll need

1+ years of experience in an Office Administrator, hospitality, or HR-related similar support role
Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail)
Strong organizational and communication skills with the ability to manage multiple priorities
Proactive, solutions-oriented mindset with a strong sense of ownership
Ability to work independently and as part of a team in a fast-paced environment
Experience in the fitness, wellness, retail, or hospitality industry

Benefits

Comp & perks

Competitive starting salary, based on experience
Bonus eligibility based on performance
Monthly cell phone stipend
401k with employer match
Health, dental, & vision insurance
Flexible PTO
Free drop in classes at [solidcore]
And MORE

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

organizational skillscommunication skillsproactive mindsetsolutions-oriented mindsetability to manage multiple prioritiesability to work independentlyability to work as part of a team