Facilities Project Manager

Soleo Health

Facilities Project Manager at Soleo Health overseeing operational initiatives and site openings. Leading execution of projects across multiple locations ensuring compliance and readiness.

Posted 5/8/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $80,000 per yearWebsite

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Lead the execution of new site openings, facilities projects, and operational initiatives across multiple locations while ensuring projects remain on schedule, compliant, and operationally ready.
Coordinate cross-functional stakeholders including Operations, Clinical, Compliance, IT, Legal, landlords, and external vendors to ensure projects are executed on time and aligned with business objectives.
Lead the full lifecycle execution of new site openings from lease execution through operational go-live, actively managing timelines associated with construction, permitting, inspections, licensure, operational readiness, and occupancy.
Maintain and communicate project schedules, milestone status, operational readiness updates, risks, and escalations to leadership and key stakeholders.
Utilize systems such as Jira and Confluence for structured task management, documentation, reporting, and project coordination while supporting transition from legacy systems and workflows.
Maintain accurate and organized site, lease, facilities, vendor, and project documentation across company systems.
Maintain strong organization and prioritization across multiple active projects, live facilities issues, service requests, lease obligations, and operational deadlines.
Identify, manage, and resolve risks, delays, scope issues, and operational obstacles in real time to maintain project momentum and schedule integrity.
Coordinate facilities service request intake and resolution activities including triage, prioritization, vendor dispatch, scope identification, follow-up, and closure.
Diagnose facilities-related issues, define scopes of work, and coordinate timely, high-quality completion of repairs, maintenance, and operational improvements across multiple locations.
Manage relationships with contractors, landlords, consultants, and service providers while holding vendors accountable for responsiveness, quality, execution, and schedule performance.
Support project financial coordination activities including proposal collection, vendor quote review, invoice tracking support, tenant improvement coordination, and budget visibility reporting.
Track and coordinate lease renewals and critical lease obligations including notice periods, execution timelines, landlord coordination, and partnership with Legal.
Support lease administration and legal workflow coordination through systems such as Lexion or similar contract management platforms.
Support urgent facilities escalations and operational issues impacting patient care, pharmacy operations, compliance, business continuity, or site readiness.
Exercise independent judgment in coordinating priorities, resolving obstacles, escalating critical issues, and driving accountability across active projects and operational initiatives.
Promote consistency, organization, accountability, and continuous operational improvement across facilities processes and project execution activities.

Requirements

What you’ll need

Bachelor’s Degree or equivalent experience in Facilities Management, Construction Management, Project Management, or a related field.
3–5+ years of experience managing facilities, construction, site openings, or multi-site operational projects with direct accountability for execution.
At least 1 Project management certification (PMP, SAFe, etc.)
Experience in Healthcare, specialty pharmacy, or regulated environments.
Experience supporting multi-site expansion or new market entry initiatives.
Demonstrated ability to independently drive projects from lease execution through go-live, managing real-world dependencies such as construction, permitting, inspections, and licensure.
Experience triaging and resolving facilities-related issues across multiple locations, including vendor coordination, scope definition, and work verification.
Experience coordinating lease renewals and managing critical dates, including working with landlords and legal teams.
Strong vendor management experience with the ability to hold contractors and service providers accountable for timelines and quality of work.
Proven ability to manage multiple competing priorities across active projects, service requests, and time-sensitive deadlines.
Experience working cross-functionally with internal stakeholders (e.g., Operations, Clinical, Compliance, IT) and external partners.
Proficiency with structured systems such as Jira and Confluence for task management and documentation.
Strong working knowledge of tools including Microsoft Excel, Microsoft Outlook, and Microsoft Teams.

Benefits

Comp & perks

Competitive Wages
401(k) with a Match
Referral Bonus
Paid Time Off
Great Company Culture
Annual Merit Based Increases
Paid Parental Leave Options
Affordable Medical, Dental, & Vision Insurance Plans
Company Paid Disability & Basic Life Insurance
HSA & FSA (including dependent care) Options
Education Assistance Program

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

facilities managementconstruction managementproject managementvendor coordinationscope definitionlease administrationoperational readinessrisk managementbudget visibility reportingmulti-site operational projects

Soft Skills

organizationprioritizationindependent judgmentaccountabilitycommunicationproblem-solvingcross-functional collaborationleadershiptime managementcontinuous improvement

Certifications

PMPSAFe