Soleo Health

Payroll Administrator

Soleo Health

full-time

Posted on:

Location Type: Remote

Location: Texas • United States

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Salary

💰 $25 - $30 per hour

About the role

  • Support the preparation, processing, and review of biweekly, multi-state payroll
  • Enter, review, and validate payroll data including new hires, terminations, pay changes, deductions, and adjustments
  • Review and ensure accuracy of time and labor data prior to payroll processing
  • Assist with off-cycle payrolls, bonuses, and special payroll runs as needed
  • Respond to employee payroll inquiries with accuracy, professionalism, and discretion
  • Assist with payroll tax filings, including quarterly and annual returns
  • Support preparation and reconciliation of Form 941, state withholding filings, and related tax reports
  • Assist with payroll tax reconciliations and coordinate with payroll vendors and taxing agencies
  • Support resolution of payroll tax notices and inquiries
  • Maintain compliance with federal, state, and local payroll laws and regulations
  • Maintain payroll and employee data within the HRIS system (Paylocity)
  • Support payroll system updates, enhancements, testing, and upgrades
  • Assist with troubleshooting payroll and HRIS system issues
  • Ensure data accuracy and consistency across payroll, timekeeping, benefits, and HRIS modules
  • Help maintain system documentation, workflows, and process guides
  • Assist with payroll audits, including internal, external, and tax audits
  • Support periodic audits of payroll taxes, deductions, overtime, and paid time off balances
  • Prepare payroll reports and reconciliations for HR, Finance, and Accounting
  • Assist with year-end processes, including W-2 preparation and reconciliation
  • Identify opportunities to improve payroll processes, accuracy, and efficiency
  • Collaborate with HR and Finance to ensure proper flow of employee and payroll data
  • Support documentation of payroll procedures and internal controls

Requirements

  • Associate’s degree in accounting, Finance, Business, or related field preferred (or equivalent experience)
  • 2–5 years of hands-on payroll experience in a multi-state environment
  • Experience with payroll tax filings, including Form 941
  • Experience supporting payroll audits and tax reconciliations
  • Prior experience with Paylocity is strongly preferred
  • Working knowledge of federal, state, and local payroll regulations
  • Experience with HRIS and payroll systems, including time and attendance
  • Strong attention to detail and commitment to accuracy
  • Proficiency in Microsoft Excel and payroll reporting
  • Ability to maintain confidentiality and handle sensitive information
  • Strong organizational and time management skills
  • Effective written and verbal communication skills
  • Ability to manage multiple priorities and meet deadlines
  • Collaborative mindset with strong customer service orientation.
Benefits
  • Competitive Wages
  • 401(k) with a Match
  • Referral Bonus
  • Paid Time Off
  • Great Company Culture
  • Annual Merit Based Increases
  • Paid Parental Leave Options
  • Affordable Medical, Dental, & Vision Insurance Plans
  • Company Paid Disability & Basic Life Insurance
  • HSA & FSA (including dependent care) Options
  • Education Assistance Program
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
payroll processingpayroll tax filingspayroll auditstax reconciliationsdata validationpayroll reportingtimekeepingHRISMicrosoft ExcelForm 941
Soft Skills
attention to detailorganizational skillstime managementeffective communicationcustomer service orientationconfidentialitycollaborationprofessionalismdiscretionproblem-solving
Certifications
Associate’s degree in accountingAssociate’s degree in FinanceAssociate’s degree in Business