Analyze portfolio data structures to find opportunities for standardization & simplification.
Work with cross-functional stakeholders to define and reinforce data collection and governance standards across the project lifecycle.
Identify gaps in data capture and documentation practices and execute improvements aligned with PMO standards including system configuration updates, template standardization.
Contribute to the continuous improvement of project management systems and processes.
Build and maintain portfolio-level dashboards and reporting tools that enhance visibility into execution performance.
Develop and track cross-functional KPIs.
Support quarterly and recurring executive reporting with clear, data-driven insights.
Build scalable reporting infrastructure that enables trend analysis and proactive performance management.
Monitor project lifecycle and closeout documentation completeness and compliance with established standards.
Identify recurring gaps in lifecycle documentation and support execution of process improvements.

Requirements

Bachelor’s degree in Engineering, Construction Management, Finance, Business Administration, Information Systems, or equivalent experience.
6+ years of experience in project controls, PMO, operations analytics, portfolio reporting.
Experience supporting multi-project or portfolio-level execution environments, preferably within construction, energy, real estate sectors.
Experience improving data integrity, process standardization, and documentation governance in a growing organization.
Experience partnering cross-functionally with operations, finance, engineering, and/or project management stakeholders.
Advanced proficiency in Excel.
Experience building dashboards and reporting tools in platforms such as Power BI, Tableau, Looker, or similar BI systems.
Working knowledge of project management or ERP platforms (Ideally Microsoft Dynamics, or other systems like Procore, or Kahua).
Experience working with data structures, relational datasets, and reconciling inconsistencies across systems.
Ability to synthesize complex data into clear, decision-oriented insights.
Experience facilitating alignment on data definitions and process standards across diverse stakeholder groups.
Strong written and verbal communication skills; capable of influencing adoption without formal authority.
Highly organized with strong attention to detail and documentation discipline.
Systems-oriented thinker.
Ability to operate in high-growth or fast-paced environments with evolving processes.

Benefits

Training / Professional development opportunities
401(k) with 4% company match
Summer Fridays
Flexible remote/hybrid work options
Paid parental leave
Team lunches, events, and stocked kitchens
Modern, collaborative office spaces in Asbury Park, New York City, Boston, Chicago, and Baltimore
Medical, dental, and vision coverage
Company-paid life and long-term disability insurance

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data analysisdata governanceprocess standardizationdocumentation governanceKPI trackingtrend analysisdata integritydashboard developmentExcelrelational datasets

Soft Skills

communicationorganizational skillsattention to detailinfluencing skillscross-functional collaborationsynthesis of complex dataprocess improvementstakeholder alignmentsystems-oriented thinkingadaptability