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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in calendar management, project management, and executive communication, ensuring effective support for senior executives in high-growth environments. Proven ability to maintain confidentiality, manage complex logistics, and enhance organizational effectiveness through improved systems and processes.
Highest-signal resume keywords
Calendar ManagementProject ManagementExecutive CommunicationConfidentiality ManagementCross-Functional Relationship Navigation
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementProject ManagementLogistics ManagementExpense ReportingNote-TakingAction TrackingMeeting CoordinationCommunication DraftingOrganizational SkillsPrioritization
Soft Skills
JudgmentProfessionalismProblem SolvingEmpathyTact
Industry Keywords
Legal EnvironmentHigh-GrowthFast-PacedStartupsHealthcareTechnologyOperational Environments
About the role
Key responsibilities & impact- Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value
- Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts
- Support the planning and execution of leadership meetings, team offsites, and large-scale company events
- Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items
- Draft, edit, and send communications on behalf of executives
- Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders
- Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality
- Support leadership operating cadence by owning agendas, note-taking, action tracking, and follow-through
- Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness
- Manage end-to-end travel logistics, itineraries, reservations, and expense reporting
- Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change
Requirements
What you’ll need- 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment
- Experience working in a legal environment, such as a law firm
- Exceptional calendar management, prioritization, and organizational skills
- Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging
- Demonstrated judgment, professionalism, and ability to handle highly confidential information
- Excellent project management skills with a strong bias toward execution and follow-through
- Ability to anticipate needs, solve problems independently, and stay ahead of deadlines
- Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity
- High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence
- Background in startups, healthcare, technology, legal, or complex operational environments
- Applicants must be based in the United States
- Must be authorized to work in the United States
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Solace Website LinkedIn All Job Openings 1 - 10 employees 🏥 Healthcare 💼 Consulting 🛡️ Insurance Healthcare
- Consulting
- Insurance Solace is a healthcare advocacy company that connects patients and their families with skilled advocates, such as doctors, nurses, and other healthcare experts. Their mission is to empower patients and improve healthcare outcomes by assisting with the navigation of the complex healthcare system. Solace provides support in areas like scheduling, communicating with medical teams, and insurance dealings, and advocates are covered by Medicare and Medicare Advantage plans. The platform ensures patients receive personalized support through phone or video consultations, assisting with everything from chronic illness management to healthcare paperwork. Executive Assistant 🔥 14 minutes ago 🇺🇸 United States – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant 🦅 H1B Visa Sponsor 👻 Ghost score 25% Apply Now Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value
- Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts
- Support the planning and execution of leadership meetings, team offsites, and large-scale company events
- Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items
- Draft, edit, and send communications on behalf of executives
- Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders
- Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality
- Support leadership operating cadence by owning agendas, note-taking, action tracking, and follow-through
- Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness
- Manage end-to-end travel logistics, itineraries, reservations, and expense reporting
- Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change 🎯 Requirements
- 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment
- Experience working in a legal environment, such as a law firm
- Exceptional calendar management, prioritization, and organizational skills
- Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging
- Demonstrated judgment, professionalism, and ability to handle highly confidential information
- Excellent project management skills with a strong bias toward execution and follow-through
- Ability to anticipate needs, solve problems independently, and stay ahead of deadlines
- Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity
- High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence
- Background in startups, healthcare, technology, legal, or complex operational environments
- Applicants must be based in the United States
- Must be authorized to work in the United States Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Executive Assistant 🔥 8 hours ago CONEXA 51 - 200 🔌 API ☁️ SaaS 🤝 B2B Website LinkedIn All Job Openings Executive Assistant supporting the Director of Operations at a telecommunications project management and consulting firm. Managing calendars, communications, travel, reporting, and remote operations coordination. 🇺🇸 United States – Remote 💵 $60k - $70k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant – C-Suite 🔥 18 hours ago Steamroller Animation 51 - 200 🎮 Gaming 📱 Media Website LinkedIn All Job Openings Executive Assistant supporting Steamroller Animation’s CEO, Originals, and Business Development leaders. Managing complex calendars, spreadsheets, communications, and executive travel. 🇺🇸 United States – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant 🔥 20 hours ago LaunchDarkly 201 - 500 💼 Consulting 🏥 Healthcare 📦 Logistics Website LinkedIn All Job Openings Executive Assistant supporting LaunchDarkly’s CRO and global Revenue leaders. Managing calendars, travel, executive events, and priorities for a software delivery platform. 🇺🇸 United States – Remote 💵 $116k - $187k / year 💰 $200M Series D on 2021-08 ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant 🦅 H1B Visa Sponsor Executive Assistant 🕒 Yesterday Ping Identity 1001 - 5000 💼 Consulting 🏥 Healthcare 📦 Logistics Website LinkedIn All Job Openings Executive Assistant supporting Ping Identity, a cybersecurity and identity-management company. Managing executive calendars, communications, travel, board materials, and confidential information. 🇺🇸 United States – Remote 💵 $100k - $130k / year 💰 $35M Series F - Ping Identity on 2014-09 ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Executive Assistant 🕒 Yesterday Goodway Group 201 - 500 💼 Consulting 📣 Marketing Website LinkedIn All Job Openings Executive Assistant supporting Goodway Group’s GM and C-suite leaders. Managing calendars, travel, events, expenses, and coworking operations for its remote media-services teams. 🇺🇸 United States – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Remote jobs Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources About us Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Is Remote Rocketship legit? Privacy policy Terms of service Job board SEO course Remote Job Search MasterClass Resume Review AI Apply Copilot OpenClaw job finder API docs Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs