Project Coordinator – Executive Administrative Support

SOKOL GxP Services

Project Coordinator providing administrative and project support to senior leaders in biologics development. Managing calendars, meetings, travel, and departmental records while collaborating across global teams.

Posted 5/18/2026contractNew Brunswick • New Jersey • 🇺🇸 United StatesMid-LevelSenior💰 $28 - $36 per hourWebsite

About the role

Key responsibilities & impact

Provide administrative and project support to senior leaders within a multi-site biologics development organization.
Manage complex calendars, scheduling meetings and events, coordinating domestic and international travel.
Prepare and process expense reports, maintain departmental records.
Support onboarding and offboarding activities, organize department meetings and town halls.
Maintain SharePoint pages, prepare communications, manage meeting minutes in OneNote.
Support surveys and documentation through Microsoft tools.

Requirements

What you’ll need

Associate degree required; Bachelor’s degree highly desirable, preferably in a business-based degree.
4+ years of administrative or comparable experience.
Strong administrative, coordination, scheduling, communication, and follow-up skills.
Good oral and written communication skills.
High proficiency with MS Office Suite: Outlook, PowerPoint, Word, Excel, OneNote, Forms, and MS Teams.
Strong SharePoint experience or ability to quickly become highly proficient.
High technology savviness and ability to rapidly learn systems.
Ability to manage calendars, meetings, travel, expense reports, departmental records, onboarding/offboarding support, communications, and meeting logistics.
Ability to work independently, prioritize tasks, solve problems, and support senior leaders with minimal supervision.
Professional presence, discretion, confidentiality, diplomacy, and good judgment.
Ability to collaborate with administrative partners, cross-functional teams, and stakeholders across different levels, functions, sites, and time zones.
Systems / Tools:
MS Office Suite;
Concur Travel/T&E;
SAP;
eSetup;
Conference Room Scheduling;
WorkDay;
OneNote;
Forms.

Benefits

Comp & perks

Competitive hourly rate: $28.07 – $35.66/hr (W-2 only, no C2C)
Working Hours: Monday - Friday, regular business hours
6-month contract with possible extension
Health insurance, holiday pay, 401(k) program, and other benefits
Employee referral bonus program

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportproject supportcalendar managementschedulingexpense report processingonboarding supportoffboarding supportdocumentationcommunication preparationmeeting logistics

Soft Skills

strong communication skillsproblem-solvingindependenceprioritizationdiscretionconfidentialitydiplomacygood judgmentcollaborationcoordination

Certifications

Associate degreeBachelor’s degree