Administrative, Compliance & Tender Assistant
SOFMEDICA Life-saving Innovation
full-time
Posted on:
Location Type: Hybrid
Location: Zagreb • Croatia
Visit company websiteExplore more
About the role
- Support of office administration by handling the proper functioning of the office matters and supporting all team members
- Book travel arrangements ensuring efficient and smooth travelling for all team members, organize and schedule appointments with third parties
- Registration, monitoring of non-conformities of the quality management system and customer complaints
- Good understanding of the legislation on public procurement and the procedures to apply for tenders. Managing the application which identifies the tender procedures on the public platform
- Proactively identifies relevant tender procedures for our product portfolio and collaborates with sales team and the other functions involved (Compliance manager, Tender Manager) and the in order to seize the opportunity to apply
- Prepare the standard documentation and monitor the public tender submission process for formatting, completeness, consistency and compliance
- Managing the validity of EC certificates and declarations of conformity and continuous completion of the database in order to keep them up to date
- Support on preparation and management of documents necessary for medical device files
- Coordination of compliance, regulatory, quality, and corporate procedures and documentation
- Contracts management
- Preparation of corporate and commercial presentations
- Maintenance of Company’s filing system and registers such as incoming and outgoing correspondence, Customers/Vendors Contracts, offers register, etc.
Requirements
- Experience of minimum 2 years in Administration/Compliance/Quality/ Office assistance/Public Procurement
- Healthcare market experience is an advantage
- Good planning & organizing skills
- Good interpersonal skills
- Bachelor’s degree
- Knowledge of MS Office package
- Fluent in English, Slovenian (would be a plus)
Benefits
- Work in a unique innovative healthcare ecosystem, at multi-country European level, with high standards in our work environment and ethics
- Opportunity to work in a dynamic and fast-evolving market
- Opportunity for a solid career plan
- Access to professional education programs and talent development
- Opportunity to be part of a dynamic Team of professionals in five countries
- Competitive compensation and benefits package
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office administrationpublic procurementtender proceduresquality management systemcontracts managementmedical device filesdocumentation preparationdatabase managementcompliance proceduresregulatory procedures
Soft Skills
planning skillsorganizing skillsinterpersonal skills
Certifications
Bachelor’s degree