Head Personal Assistant

Social Discovery Group

. Plan and prioritize to support founder’s goals .

Posted 4/21/2026full-timeRemote • 🌎 Anywhere in the WorldLeadWebsite

About the role

Key responsibilities & impact

Plan and prioritize to support founder’s goals
Manage team operations and improve processes
Coordinate personal assets (yacht, helicopter, vehicles)
Track activities, reporting, and plan vs. actual performance
Organise secretariat workflow and control task execution
Hire and manage contractors and support staff
Oversee asset maintenance, insurance, and related operations
Manage documents: deadlines, renewals, submissions
Own calendar: schedule meetings, prepare materials
Run meetings: notes, follow-ups, execution tracking
Handle budgeting, expenses, and financial reporting
Organize travel (business, family, guests) incl. visas
Coordinate relocations and logistics
Support healthcare coordination
Handle personal tasks and administrative matters

Requirements

What you’ll need

Advanced calendar and meeting management
Strong travel coordination (flights, trains, hotels, transfers, multi-stop itineraries)
Vendor and contractor management
Budget tracking and expense reporting
Document tracking and administrative control
Strong written and verbal business communication
Proficiency in Excel / Google Sheets / Notion / task trackers / calendar tools
Ability to build systems, trackers, checklists, and reporting from scratch
English & Russian: professional working proficiency or higher (required)
Experience handling confidential and sensitive information
Strong prioritization and operational planning skills

Benefits

Comp & perks

REMOTE OPPORTUNITY to work full-time
Vacation 28 calendar days per year
7 wellness days per year (time off) that can be used to deal with household issues, to lie down and recover without taking sick leave
Bonuses up to $5000 for recommending successful applicants for positions in the company
50% payment for professional training, international conferences, and meetings
Corporate discount for English lessons
Health benefits. According to the paychecks, if you are not eligible for corporate medical insurance, the company will compensate you with up to $ 1,000 gross per year per employee. This can be spent on self-purchase of health insurance or on doctor’s fees for yourself and close relatives (spouse, children)
Workplace organization. The company provides all employees with an equipped workplace and all the necessary equipment (table, armchair, wifi, etc.) in our offices or co-working locations. In the other locations, the company provides reimbursement of workplace costs up to $ 1000 gross once every 3 years, according to the paychecks. This money can be spent on the rent of the co-working room, on equipping the working place at home (desk, chair, Internet, etc.) during those 3 years
Internal gamified gratitude system: receive bonuses from colleagues and exchange them for our merchandise, team building activities, massage certificates, etc.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

budget trackingexpense reportingdocument trackingcalendar managementtravel coordinationvendor managementcontractor managementadministrative controlreportingprocess improvement

Soft Skills

strong written communicationstrong verbal communicationprioritizationoperational planningteam managementtask executionconfidential information handlingorganizational skillscoordinationproblem-solving