Executive Operations
Snowflake
full-time
Posted on:
Location Type: Hybrid
Location: Menlo Park • California • United States
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Salary
💰 $120,000 - $172,500 per year
About the role
- Effectively manage and maintain complex calendars for Product Leadership, effectively prioritizing high-volume of asks from multiple stakeholders.
- Manage team budget, travel and expenses; process all expenses and reimbursements; manage invoices and Purchase Orders.
- Create, organize and maintain team mailing lists, folders, drives so that information is an easily-accessible and well-organized resource.
- Build efficiency and effective responsiveness into existing operations, and help define new operational strategies, such as streamlining new hire onboarding or establishing a review process. Present plans at executive team meetings and org-wide All Hands.
- Strategically manage customer meetings, conferences, and press events ensuring that executives are briefed and prepared. Comfortable putting together talking points, taking notes and partnering with press, analysts, and sales teams.
- Manage complex international travel and strategic event coordination considering company priorities, cross functional partnership, global presentation schedule, and onsite logistics.
- Clearly communicate with your team, org and company through transparent and clear comms that keep teams both informed and aligned, such as note taking in a staff meeting, tracking action items, weekly newsletters, org-wide comms and All Hands.
- Build agendas for meetings, onsites, and All Hands and own them from end to end.
- Serve as a lead for, and manager of programs and projects such as headcount management, space management, budget tracking.
- Act as a team lead for the admin team, providing guidance and mentorship, and building and clarifying admin team processes and best practices.
Requirements
- Bachelor’s degree and 7+ years of relevant work experience-- direct executive support, program / project management, chief of staff experience.
- Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks in an extremely fast-paced environment with a large volume of requests.
- Experience identifying gaps and then initiating, implementing systems, processes, or programs that address them.
- Extreme attention to detail, organized and responsive.
- Very strong interpersonal skills.
- Experience managing high volume complex calendars and managing international travel.
- Very strong verbal and written communication skills.
- IT savvy
- Experience working in an externally facing environment; interacting with customers, partners, investors and C-suite executives.
- Ability to partner cross functionally with all levels of management, employees, and vendors.
- Embrace and spread the Snowflake culture which revolves around our values.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
program managementproject managementcalendar managementbudget trackingexpense processinginvoice managementtravel coordinationevent coordinationonboarding processesnote taking
Soft Skills
time managementprioritizationattention to detailorganizational skillsinterpersonal skillsverbal communicationwritten communicationresponsivenessmentorshipcross-functional collaboration
Certifications
Bachelor's degree