Executive Operations

Snowflake

Executive Operations role at Snowflake managing complex calendars and operations for Product Leadership team. Fostering organizational efficiency and strategic support in a hybrid work environment.

Posted 4/14/2026full-timeMenlo Park • California • 🇺🇸 United StatesSeniorLead💰 $120,000 - $172,500 per yearWebsite

About the role

Key responsibilities & impact

Effectively manage and maintain complex calendars for Product Leadership, effectively prioritizing high-volume of asks from multiple stakeholders.
Manage team budget, travel and expenses; process all expenses and reimbursements; manage invoices and Purchase Orders.
Create, organize and maintain team mailing lists, folders, drives so that information is an easily-accessible and well-organized resource.
Build efficiency and effective responsiveness into existing operations, and help define new operational strategies, such as streamlining new hire onboarding or establishing a review process. Present plans at executive team meetings and org-wide All Hands.
Strategically manage customer meetings, conferences, and press events ensuring that executives are briefed and prepared. Comfortable putting together talking points, taking notes and partnering with press, analysts, and sales teams.
Manage complex international travel and strategic event coordination considering company priorities, cross functional partnership, global presentation schedule, and onsite logistics.
Clearly communicate with your team, org and company through transparent and clear comms that keep teams both informed and aligned, such as note taking in a staff meeting, tracking action items, weekly newsletters, org-wide comms and All Hands.
Build agendas for meetings, onsites, and All Hands and own them from end to end.
Serve as a lead for, and manager of programs and projects such as headcount management, space management, budget tracking.
Act as a team lead for the admin team, providing guidance and mentorship, and building and clarifying admin team processes and best practices.

Requirements

What you’ll need

Bachelor’s degree and 7+ years of relevant work experience-- direct executive support, program / project management, chief of staff experience.
Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks in an extremely fast-paced environment with a large volume of requests.
Experience identifying gaps and then initiating, implementing systems, processes, or programs that address them.
Extreme attention to detail, organized and responsive.
Very strong interpersonal skills.
Experience managing high volume complex calendars and managing international travel.
Very strong verbal and written communication skills.
IT savvy
Experience working in an externally facing environment; interacting with customers, partners, investors and C-suite executives.
Ability to partner cross functionally with all levels of management, employees, and vendors.
Embrace and spread the Snowflake culture which revolves around our values.

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements
Professional development opportunities

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

program managementproject managementcalendar managementbudget trackingexpense processinginvoice managementtravel coordinationevent coordinationonboarding processesnote taking

Soft Skills

time managementprioritizationattention to detailorganizational skillsinterpersonal skillsverbal communicationwritten communicationresponsivenessmentorshipcross-functional collaboration

Certifications

Bachelor's degree