Executive Assistant to CEO
Cartesia
Job Level
Lead
About the role
- Act as a trusted thought partner and extension of the CEO, driving strategic and operational initiatives
- Communicate important business updates to the broader team for transparency and clarity
- Develop critical presentation models or “strawmen,” outlining structure and content for the team to utilize
- Drive and execute special projects set by the CEO
- Manage the CEO’s priorities so they are aligned with company objectives
- Own internal company processes including agendas, operational calendar, and workflow optimization
- Lead weekly Team, Management, and Product Launch Sync Meetings
- Work alongside the CEO to set and track company-wide goals
- Check in with department heads to ensure progress on functional goals and initiatives
- Partner with the Director of Finance to lead Board preparation, investor communication, and metrics
- Collaborate with department leaders to ensure alignment across functions and projects
- Own Milestones Tracker to ensure product launches and replenishment orders are executed on time
- Streamline decision-making, reduce bottlenecks, and proactively problem-solve
- Vet productivity and educational resources for the team to improve output and professional growth
- Own the hiring process from role creation through onboarding
- Drive Snif’s performance management cycles and year-end reviews ensuring clarity, consistency, and accountability
- Maintain, update, and distribute culture, well-being, and benefits documentation
- Plan quarterly “Collab Weeks” for in-person coworking and team-bonding
Requirements
- Extensive experience in consulting, operations, strategy, and/or people management (startup and consumer goods environments preferred)
- High EQ, with discretion and judgment as a trusted operator
- Ability to break down complex problems or processes to fundamentals in order to execute thoughtfully and efficiently
- An imaginative yet analytical mindset, with the ability to translate data into simple, real-world outcomes and goals
- Excellent project management and organizational skills with exceptional attention to detail
- Ability to manage internal and external stakeholders to drive accountability and deliver results
- Excellent verbal, written, and interpersonal skills that foster real, trusting relationships
- Openness to direct communication and feedback lead with kindness and positivity
- Strength and rigor in navigating ambiguity—you’re a self-starter and a team player
- Curiosity and innovation—you’re constantly seeking ways to improve products and processes
- A desire for the excitement, grind, and freedom that comes with an early-stage, fast-growing startup
- Advanced proficiency in Excel and Google Suite
- Experience/passion for scented products (bonus)
