Senior Administrative Assistant

SMTC Corporation

Senior Administrative Assistant providing comprehensive support to site leadership at SMTC Corporation. Managing calendars, organizing meetings, and coordinating recruitment onboarding processes.

Posted 7/16/2026full-timeMelbourne • Florida • 🇺🇸 United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative support capabilities, including calendar management, meeting coordination, and report preparation, while maintaining confidentiality and professionalism. Proficient in Microsoft Office Suite and experienced in supporting executive leadership in a manufacturing or electronics environment.

Highest-signal resume keywords

Advanced Proficiency With Microsoft Office SuiteExperience Supporting Senior LeadersMeeting Coordination And Logistics ManagementReport And Presentation PreparationConfidential Information Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationReport PreparationData AnalysisDocument ManagementEvent CoordinationTravel ArrangementsOffice Supply ManagementOnboarding CoordinationKPI Tracking

Soft Skills

ProfessionalismSound JudgmentCommunicationOrganizational SkillsContinuous Improvement Mindset

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft Teams

Industry Keywords

ManufacturingElectronics Manufacturing ServicesAdministrative SupportConfidentialityBusiness Operations

About the role

Key responsibilities & impact

Provide advanced administrative support to the Vice President/General Manager and site leadership by managing calendars, scheduling meetings, coordinating travel, preparing correspondence, and supporting daily business operations.
Coordinate executive meetings, leadership meetings, All Hands meetings, customer visits, audits, and special events by managing logistics, presentation materials, agendas, meeting minutes, and follow-up actions.
Support the new hire onboarding process by coordinating with Human Resources, preparing onboarding logistics, coordinating workspace readiness, ordering employee nameplates, and ensuring administrative readiness for new employees.
Prepare, format, proofread, and distribute reports, presentations, spreadsheets, organizational communications, and executive correspondence while ensuring accuracy and professionalism.
Maintain confidential business records, departmental files, organizational charts, standard operating procedures (SOPs), and other controlled documentation in accordance with company policies.
Compile, analyze, and maintain operational reports, departmental metrics, key performance indicators (KPIs), and other business data to support leadership decision-making.
Coordinate employee engagement and recognition activities, including birthday and anniversary communications, certification recognition, locker assignments, and other administrative support activities.
Manage office and breakroom supply inventories, coordinate vendor orders, and maintain adequate inventory levels for office supplies, coffee service, water, utensils, and other departmental resources.
Support employee badge and uniform administration by coordinating updates, maintaining administrative records, and ensuring accurate employee information is maintained within applicable business systems.
Serve as a liaison between Operations, Human Resources, Engineering, Quality, Supply Chain, Finance, and other departments to facilitate communication, coordinate administrative activities, and support organizational objectives.
Identify opportunities to improve administrative processes, document management, workflow efficiency, and office operations through continuous improvement initiatives.
Perform other duties and special projects as assigned in support of departmental and organizational objectives.

Requirements

What you’ll need

Education: High School Diploma or GED required.
Minimum of five (4) years of progressively responsible administrative support experience.
Experience supporting senior leaders, directors, or executive leadership in a professional business environment.
Manufacturing or Electronics Manufacturing Services (EMS) experience preferred.
Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Experience preparing reports, presentations, executive correspondence, meeting materials, and business communications.
Experience coordinating meetings, events, travel arrangements, and executive calendars.
Experience maintaining confidential information while exercising sound judgment and professionalism.

Benefits

Comp & perks

401K with company match
PTO, Paid Holidays
Tuition Reimbursement
Medical HRA Plan
Short term/Long term Disability Insurance, etc.