Legal Document Production Lead
SmartPA
full-time
Posted on:
Location Type: Remote
Location: South Africa
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Job Level
About the role
- Lead, coach and support a team of legal document production specialists
- Conduct regular 121's, team meetings, and performance discussions to support engagement, accountability, and development
- Oversee the day-to-day team operations, ensuring workloads are effectively planned, delegated, and delivered to agreed service levels
- Maintain the highest standards of accuracy, output, and turnaround across all document production work
- Act as the first point of escalation for workflow challenges, quality concerns, or client expectations
- Provide hands-on support with complex document production where required
- Ensure the team meets or exceeds individual and team targets and service level agreements (SLAs)
- Champion best practice and support the adoption of new technology and tools
- Monitor productivity, quality, and team performance; investigate errors and addressing issues constructively
- Identify opportunities to improve workflows, processes, and ways of working, supporting implementation of changes
- Follow up all client concerns and queries effectively, representing issues on behalf of the account manager where needed
- Build and maintain strong day-to-day relationship with the client
Requirements
- Minimum of 3+ years' experience in legal document production
- Minimum of 2+ years' team management experience
- Demonstrated experience producing, reviewing, and managing complex documents, including advanced word function (styles, templates, tracked changes, formatting)
- Proficiency in MD Office (Word, Excel, PowerPoint, Outlook) and familiarity with legal/document tools such as PDFdocs, DocuSign, and digital dictation software
- Experience meeting tight deadlines while maintaining high standards of accuracy and attention to detail
- Proven track record of building constructive working relationships and collaborating effectively within a team
- Flexible and adaptable, thriving in a fast-paced environment and able to balance operational oversight with hands-on support as required
Benefits
- Competitive salaries
- Full time, remote work
- Flexitime initiative: work when you're most productive (core hours: 10:00-16:30 GMT)
- 33 days holiday: because rest fuels greatness
- Department incentives
- Employee Assistant Programme
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
legal document productiondocument managementadvanced word functionsdocument formattingdocument reviewdocument creationworkflow improvementperformance monitoringquality assuranceservice level agreements
Soft Skills
team managementcoachingcommunicationrelationship buildingproblem-solvingadaptabilityattention to detailaccountabilityengagementcollaboration