Project Manager

• Assist the project team with routine coordination tasks across construction and mission-critical projects.
• Support project kickoff activities, meeting scheduling, agenda preparation, and note-taking.
• Help manage project documentation, including RFIs, submittals, drawing revisions, logs, and distribution lists.
• Track action items, follow up with internal teams and subcontractors, and help ensure timely responses.
• Assist with basic schedule updates, milestone tracking, and internal reporting.
• Coordinate with procurement, warehouse, vendors, and field staff to support material and equipment logistics.
• Maintain accurate project folders and file structures in SharePoint, MS Teams, and other platforms.
• Support field teams by relaying information, updating trackers, and helping resolve small administrative gaps.
• Prepare draft documents, presentations, meeting notes, and routine correspondence for project leadership.
• Assist with data entry, cost tracking sheets, project hours logs, and internal reporting tools.
• Help organize proposals, bid packages, and simple marketing materials when needed.
• Support project closeout activities by collecting documents, updating logs, and preparing turnover packages.
• Perform routine updates to spreadsheets, project dashboards, and internal forms.
• Maintain professional communication with clients, vendors, and subcontractors by phone and email.
• Provide general support to the Project Manager(s) and department leadership as assigned.
• Leverage AI-enabled and digital tools to enhance efficiency, reduce manual effort, and support consistent, high-quality work output.
• Identify opportunities to improve processes and demonstrate a continuous learning mindset, seeking out new technologies, skills, and methods that elevate individual and team performance.
• Adapt to emerging technologies and evolving digital workflows, actively supporting the integration and adoption of innovative tools across the organization.

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