Smart Tech Contracting, LLC

Administrative Assistant

• Provide word processing, proofreading, spreadsheet and data entry and reporting
• Update specifications files and resumes
• Maintains an organized system for tracking and implementing policy and procedure updates, ensuring compliance and efficiency
• Conducts research for employee and client gifts, including SWAG, and handles the purchasing process, ensuring timely delivery and adherence to budgetary guidelines
• Assists and coordinate new hire and company training programs, including scheduling, delivery to staff and management of logistical details
• Manages company swag: sourcing, ordering, inventory and distribution
• Coordinates employee and client gifts for events and milestones
• Plans and execute team events including offsites, happy hours and Allhands meeting
• Provides general operations support across teams and track recurring administrative deadlines
• Schedules and coordinate onboarding for new hires, prepare onboarding materials and collaborate with IT and HR for setup
• Process signatories for internal proposals and maintain related documentation
• Support expense reporting
• Owns special projects and cross functional initiatives from planning through completion
• Tracks project timelines and deliverables, highlights risk and ensures follow up
• Maintains relationships with vendors and service providers, resolving issues promptly
• Book travel arrangements and register staff for industry events, including coordination, reservations and tracking
• Schedule management
• Company meeting presentation development and content coordination amongst contributors
• Special projects as needed

Compliance

• Own and maintain the Project Delivery System (PDS) as the company’s single source of truth for delivery standards
• Ensure the PDS clearly defines what good project delivery looks like across the organization
• Maintain standards, workflows, templates, tools, and guidance within the PDS
• Ensure standards are organized in a clear, structured, and accessible format
• Maintain examples, reference materials, and “go-by” documentation supporting project teams
• Support Lessons Learned workshops and project post-mortems
• Partner with the QA Manager and delivery teams to identify recurring quality issues and systemic execution gaps
• Perform root cause analysis on delivery failures, defects, or process breakdowns
• Identify opportunities to improve standards, workflows, or delivery processes
• Convert lessons learned into updated PDS standards and process improvements
• Track improvement initiatives and ensure changes are implemented into the PDS
• Own the governance model for how the Project Delivery System is enforced across the organization
• Define what compliance means at each phase gate, role, and discipline
• Establish expectations for process adherence, documentation, and execution standards
• Partner with QA Manager and delivery leadership to ensure alignment between quality enforcement and process compliance
• Identify and address systemic breakdowns in execution, not just isolated non-compliance
• Drive accountability for adherence to PDS standards across departments and project teams
• Define escalation paths and enforcement mechanisms for non-compliance
• Define the measurement framework for Project Delivery System adoption and compliance
• Establish KPIs and leading indicators that reflect operational discipline and delivery quality
• Design and implement scalable reporting structures and dashboards
• Analyze compliance and performance data to identify systemic risks, trends, and improvement opportunities
• Provide executive-level visibility into operational maturity and adherence to delivery standards
• Partner with the Training & Onboarding team within the BMO

Compliance Lead

Systems Engineer

• The Lead Control Systems Engineer provides leadership, expertise, and delegates work for construction document deliverables for building automation system (BAS), electrical power monitoring system (EPMS), and software integration design projects in hyperscale data center and similar mission critical / technology sectors.
• Will execute and lead teams and projects, tasks or assignments of complex scope.
• This role also will coordinate activities of other personnel and serve as a people manager.
• Develop and Execute Building Automation Systems Engineering Solutions (55%)
• Serve as client program lead, project trade lead, and SME for the BAS and EPMS scope for one or more projects and / or programs.
• Develop client standards, basis of design (BOD), perform feasibility studies, and assist clients with building automation roadmaps
• Lead integration designs for DDC and PLC based BAS and EPMS systems
• Design controls network / system architecture including IT / OT requirements
• Select instrumentation, sensors, actuators, valves and other field devices
• Coordinate with equipment, system, and product vendors for building automation interface requirements
• Create and review project book and sheet specifications
• Create and review sequence of operations
• Create and review system diagrams and point / alarm lists
• Work closely with client IT departments for network design, interface details, and security requirements
• Provide direction on engineering production aspects with internal and external Revit / BIM resources
• Construction Related Process, Deliverables and Submissions (15%)
• Accountable for construction document deliverables for BAS submittal packages
• Lead planning and execution of construction support activities with internal field personnel and subcontractors
• Lead building automation-focused design reviews and page turns
• Participate in internal and external quality control and peer reviews
• Lead internal and external project meeting discussions on engineering scope
• Reporting and Communication (15%)
• Manage project communication and reporting
• Prepare project progress reports for internal and external stakeholders
• Manage personal hours using company tools
• People Manager (15%)
• Implement and monitor team objectives to meet set goals
• Manage and execute departmental or organizational projects, ensuring alignment with departmental focus
• Ensure employee adherence to company policies and procedures, serve as the first stop for employee questions on workplace rules and practices
• Direct team members clearly, maintaining consistency with organizational objectives
• Develop team efficiency and prioritization strategies
• Facilitate team member development through targeted coaching
• Resolve conflicts within the team, promoting a collaborative atmosphere
• Perform routine performance evaluations and 1:1 meetings, offering feedback and defining objectives
• Participate in organizational strategy discussions to synchronize departmental and company goals
• Foster interdepartmental communication to enhance organizational understanding
• Align team efforts with overarching company strategies
• Optimize resource management and task assignments within the team
• Adapt resource allocation in response to project demands and departmental needs
• Cultivate a team environment that encourages cooperation and collective problem-solving
• Assist with team and departmental hiring and recruiting processes
• Completion of Assigned Tasks and Deliverables on Time and on Budget
• Performs Other Related Duties as Assigned

Lead Control Systems Engineer

Insurance

• The Contract and Insurance Specialist focuses on contract administration, insurance management, and compliance, ensuring the company's legal and operational processes run smoothly.
• Responsibilities include drafting, reviewing and managing contracts while ensuring compliance with client, legal, regulatory and company-specific requirements.
• The position manages the company’s insurance policies, oversees claims and coordinates with insurance providers to maintain up-to-date coverage.
• The role involves assisting in dispute resolution and preparing for audits, while continuously optimizing systems and providing training to internal teams.
• This person interacts with all departments in the firm.

Contract and Insurance Specialist

Account Executive

• Own revenue generation for mission-critical BAS, SCADA, OT network, and central plant integration scopes
• Develop and execute account strategies for hyperscale and colocation data center clients
• Identify and qualify new opportunities through outreach, industry relationships, and market intelligence
• Lead pursuit efforts from initial engagement through award, ensuring a clear win strategy
• Partner with internal teams to position STC as the preferred automation integrator
• Build trusted relationships with owner representatives, EPCs, GCs, and major trade partners
• Lead executive-level meetings, site visits, and technical solution discussions
• Maintain long-term account plans that drive repeat business and campus expansion work
• Represent STC at key industry events, conferences, and client networking opportunities
• Maintain accurate CRM activity, pipeline tracking, and revenue forecasting
• Provide weekly/monthly KPI reporting on bookings, pursuit volume, and conversion rate
• Ensure sales efforts align with organizational goals and financial targets
• Identify opportunities and lead the strategic use of technology, digital platforms, and AI-enabled tools to enhance efficiency through workflow automation, reduced manual effort, and improved accuracy in forecasting, documentation, reporting, and quality processes.
• Support adoption of emerging technologies - including advanced analytics, data visualization tools, and digital construction management platforms - to strengthen readiness, quality assurance, and project controls.
• Promote a culture that embraces innovation, continuous improvement, and the strategic use of technology to optimize performance and scalability.

Account Executive – Critical Infrastructure

Manager

• Provide leadership and oversight for large-scale automation and integration programs supporting hyperscale and colocation data-center campuses.
• Lead a team of Project Managers, ensuring consistent delivery across programs ranging from 20 MW to 200 MW+.
• Oversee portfolio health by monitoring project status, budgets, and risk profiles; proactively intervene to resolve performance gaps.
• Own portfolio-level budgets, cash-flow forecasts, contingency planning, and profitability targets.
• Serve as primary escalation point for clients, general contractors, commissioning agents, and OEM partners.
• Champion use of BIM 360/Procore, and AI-driven analytics to improve schedule certainty, cost predictability, and operational efficiency.

Delivery Manager – Critical Infrastructure

Procurement

• Establish and scale a centralized procurement function for Smart Tech Contracting.
• Develop procurement standards, workflows, and sourcing strategies to support national project execution.
• Identify, evaluate, and onboard subcontractors, suppliers, manufacturers, and service partners across multiple regions.
• Build and manage a national vendor and subcontractor database with performance tracking.
• Develop strategic supplier and partner relationships to improve cost, reliability, and schedule performance.
• Proactively identify alternative sourcing options to mitigate supply chain risk.
• Create procurement playbooks aligned with speed-to-market project demands.
• Lead sourcing and procurement of materials, equipment, and subcontracted services for construction and controls projects.
• Negotiate pricing, terms, lead times, and service commitments with vendors and subcontractors.
• Support contract reviews related to procurement scope and commercial terms.
• Partner with project teams to ensure procurement aligns with construction sequencing and milestones.
• Identify alternate products, suppliers, or delivery methods when original plans threaten schedule or cost targets.
• Support estimating and preconstruction teams with market intelligence on pricing and availability.
• Implement material tracking processes to ensure visibility from order placement through delivery.
• Monitor lead times, production schedules, and delivery commitments across active projects.
• Identify schedule conflicts early and execute mitigation plans.
• Coordinate with project managers to align procurement timing with field execution.
• Establish reporting dashboards to track procurement status, risks, and action items.
• Continuously improve procurement processes to increase speed, transparency, and cost control.
• Develop national supplier agreements and preferred partner programs.
• Collaborate with leadership to implement procurement tracking tools and reporting systems.
• Identify opportunities to leverage partnerships for scalability and long-term growth.