Executive Assistant
SLVA Cybersecurity
full-time
Posted on:
Location Type: Hybrid
Location: St. Louis • Montana • 🇺🇸 United States
Visit company websiteSalary
💰 $50,000 per year
Job Level
Mid-LevelSenior
About the role
- Serve as the primary intake and coordination point for communications directed to the Executive Director.
- Manage and maintain the Executive Director’s calendar, scheduling priorities, and preparation requirements.
- Coordinate executive correspondence, ensuring accuracy, timeliness, and appropriate approval prior to distribution.
- Prepare executive summaries, briefing materials, and documentation to support informed decision-making.
- Coordinate board and committee meetings, including agenda development, meeting materials, logistics, and follow-up.
- Prepare and distribute board packets in accordance with notice and governance requirements.
- Document meeting outcomes, including decisions, resolutions, and action items.
- Maintain complete, accurate, and audit-ready governance records.
- Monitor compliance calendars and regulatory deadlines.
- Coordinate collection, organization, and submission of required documentation.
- Track sponsor and regulatory communications and ensure appropriate follow-up.
- Maintain organized compliance records to support audits and reviews.
- Execute and monitor standardized executive office workflows using Google Workspace–based systems.
- Maintain tracking tools, dashboards, and records supporting executive operations.
- Identify process gaps, risks, or delays and escalate issues as appropriate.
- Prepare executive briefing materials and escalation summaries.
- Track executive decisions and ensure timely follow-through.
Requirements
- Minimum of three (3) years of experience providing administrative or executive-level support to senior leadership.
- Demonstrated experience in governance-adjacent, compliance-driven, or regulated environments (education, nonprofit, public sector, or similar).
- Proficiency with Google Workspace tools, including Gmail, Calendar, Docs, Sheets, and Drive.
- Strong organizational skills with the ability to manage multiple priorities.
- Demonstrated discretion and ability to handle confidential information.
- Clear written and verbal communication skills.
- Ability to work independently within a remote-first environment while maintaining accountability.
Benefits
- Health insurance
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive-level supportgovernance documentationcompliance monitoringcalendar managementexecutive correspondencemeeting coordinationbriefing materials preparationtracking toolsprocess gap identification
Soft skills
organizational skillsdiscretioncommunication skillsindependenceaccountability