SLVA Cybersecurity

Executive Assistant

• Serve as the primary intake and coordination point for communications directed to the Executive Director.
• Manage and maintain the Executive Director’s calendar, scheduling priorities, and preparation requirements.
• Coordinate executive correspondence, ensuring accuracy, timeliness, and appropriate approval prior to distribution.
• Prepare executive summaries, briefing materials, and documentation to support informed decision-making.
• Coordinate board and committee meetings, including agenda development, meeting materials, logistics, and follow-up.
• Prepare and distribute board packets in accordance with notice and governance requirements.
• Document meeting outcomes, including decisions, resolutions, and action items.
• Maintain complete, accurate, and audit-ready governance records.
• Monitor compliance calendars and regulatory deadlines.
• Coordinate collection, organization, and submission of required documentation.
• Track sponsor and regulatory communications and ensure appropriate follow-up.
• Maintain organized compliance records to support audits and reviews.
• Execute and monitor standardized executive office workflows using Google Workspace–based systems.
• Maintain tracking tools, dashboards, and records supporting executive operations.
• Identify process gaps, risks, or delays and escalate issues as appropriate.
• Prepare executive briefing materials and escalation summaries.
• Track executive decisions and ensure timely follow-through.