Educational Assistant

SKOLAE

Assistant pédagogique at SKOLAE managing student relations and academic support duties in an educational background. Supporting professors and students with various administrative tasks.

Posted 7/18/2026full-timeParis • 🇫🇷 FranceMid-LevelSenior💰 €28,000 - €30,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative skills in managing student attendance, organizing examinations, and coordinating with faculty. Proficient in office software and capable of maintaining rigorous adherence to procedures while fostering effective communication with students and staff.

Highest-signal resume keywords

Administrative SkillsInterpersonal SkillsOffice Software ProficiencyTeam CollaborationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Attendance ManagementDocument DistributionExam SchedulingGrade ReportingCRM UpdatingCourse TrackingSignature CollectionMinutes DraftingStudent OnboardingTimetable Posting

Soft Skills

Listening SkillsFlexibilityAuthoritativenessCommunication SkillsOrganizational Skills

Tools & Technologies

WordExcelPowerPointInternet

Certifications & Qualifications

Bac+2 Degree in Administration

Industry Keywords

Education AdministrationStudent ServicesExamination ManagementAcademic CoordinationFaculty Code of Conduct

Tech Stack

Tools & technologies

Tableau

About the role

Key responsibilities & impact

Daily recording of student attendance
Collecting signatures on attendance sheets from students on professional (work-study) contracts
Distribution of documents to students
Receiving and sending emails
Organizing class representative elections and weekly contact with class representatives
Answering phone calls
Welcoming students during breaks and addressing their requests
Managing signature sheets
Preparing and distributing course tracking sheets to each teacher
Daily update of teachers' absences/presence/late arrivals (inform scheduling team and Director of Studies)
Making photocopies for teachers
Onboarding new teachers (site, classrooms, video, extranet)
Posting timetables on the intranet and on notice boards
Preparing end-of-semester exams and makeup exams (verify in advance that an exam is scheduled)
Scheduling exam supervisors and rooms for examinations
Managing last-minute changes to room schedules
Monitoring absences
Collecting student signatures on attendance sheets
Updating the CRM
Uploading student files to the extranet
Contacting teachers at the start of the semester to remind them of the faculty code of conduct, confirm assessment methods, and remind them of the timetable
Preparing academic committees and drafting minutes
Organizing end-of-semester exams
Validating exam subjects with course coordinators or the Director of Studies
Entering exam grades, producing and sending the semester grade reports
Preparing juries (verifying ECTS with the Director of Studies)
Managing resit sessions (makeup exams)
Producing photo directories (trombinoscopes)
Preparing the graduation ceremony and gala (financial checks and verification of results for the graduation jury)
Preparing pre-term activities (student welcome packs, diploma validation process)
Organizing classes for the new academic year
Allocating elective courses
Assigning language groups and organizing placement tests
Assigning students: enrolled subjects, certificates, and other information

Requirements

What you’ll need

Minimum: Bac+2 (equivalent to an associate degree) in administration, ideally with similar experience in education
Strong interpersonal and listening skills
Administrative rigor and adherence to procedures
Office software skills (Word, Excel, PowerPoint and Internet)
Ability to work in a team
Capacity to be both authoritative and flexible with students and teachers

Benefits

Comp & perks

Meal vouchers
Supplementary health insurance
50% public transport reimbursement
Gift vouchers