SKOLAE

Administrative Assistant

SKOLAE

full-time

Posted on:

Location Type: Office

Location: Schiltigheim • France

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Salary

💰 €27,000 per year

About the role

  • Primary contact for trainees, trainers, institutional partners and companies (Pôle Emploi) in the region
  • Drafting and publishing course listings on M2i's website and on Hellowork
  • Sourcing candidates from our candidate pool and from APEC, Pôle Emploi and LinkedIn
  • Organizing and facilitating information sessions (Réunions d’Informations Collectives)
  • Participating in regional forums and trade shows
  • Conducting telephone pre-qualifications, recruitment interviews and selection tests
  • Preparing trainees' administrative files and managing them throughout the training
  • Processing regional remuneration files and tracking trainee payments
  • Updating institutional platforms (SIGMA, DEFI, KAIROS)
  • Managing administrative relationships with partner and referring organizations
  • Conducting interim reviews with trainees
  • Administrative follow-up of internships or educational projects
  • Issuing invoices on SIGMA and tracking them
  • Monitoring trainees' certifications
  • Preparing final reports at the end of activities

Requirements

  • Bac+2 level diploma (equivalent to two years of higher education) in general administration/assistantship
  • Previous experience in a similar role as an administrative or management assistant
  • Previous experience in the vocational training sector would be a strong advantage
Benefits
  • Meal vouchers (tickets restaurant)
  • Company health insurance (mutuelle)
  • 1 day remote work per week
  • 50% reimbursement of public transport costs
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative managementrecruitmentcandidate sourcingcourse listing draftinginvoice processingfile managementtelephone pre-qualificationselection testingreport preparationpayment tracking
Soft Skills
communicationorganizationfacilitationrelationship managementinterpersonal skillsteam collaborationproblem-solvingattention to detailtime managementadaptability
Certifications
Bac+2 level diploma