Skimmer

Office Manager

Skimmer

full-time

Posted on:

Location Type: Hybrid

Location: Austin • Texas • United States

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About the role

  • Ensure the office environment is organized, clean, stocked, and functioning efficiently.
  • Coordinate all office needs, working with building management and all office-related vendors to keep the space and tech of the office working well in support of our employees.
  • Manage multiple vendor relationships- landlord, IT, cleaning, trash, HVAC and more.
  • Oversee office supplies, equipment, and inventory and keep us stocked up in a cost efficient way.
  • Manage incoming and outgoing mailings getting everything where it needs to be.
  • Manage office space setup and supplies for new employees and visitors.
  • Be a positive part of the office vibe- caring about our employees and making the office a welcoming and accommodating place to visit.
  • Be proactive with the Office Calendar- understanding space weeks as they vary from week to week.
  • Order office meals from a variety of restaurants to explore the amazing variety of Austin-based culinary choices.
  • Help certain ELT members with their calendar management, travel arrangements, receipt management, and scheduling.
  • Jump into projects in order to handle logistical pieces to make the projects run smoothly.
  • Be the backup for Payroll and other administrative People Operations tasks.
  • Own all necessary mailings- shipping new hire swag boxes, event materials, and any other postal needs.
  • Manage rideshare business accounts, make restaurant reservations, hotel and space arrangements.
  • Send NDAs and other sensitive documents when required.
  • Other duties as assigned.
  • Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking.
  • Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event’s goals.
  • Be the “boots on the ground” for all event needs- problem solving and detail planning as required.
  • Be one step ahead of all event needs- making sure that everything is where it needs to be and all details are attended to.
  • Assist with detail work (shipping, travel, staffing) of marketing events working to delight our customers with Skimmer experiences.
  • Owner of merch- order whatever merchandise is needed- ensuring branding, sizing, and functionalities are met. Keep all merch organized and available as needed.

Requirements

  • Proven administrative experience in a similar role in a fast-paced, tech-focused, high growth environment.
  • Exceptional organizational skills with the ability to multitask and prioritize effectively.
  • Excellent written and verbal communication skills.
  • Highly proficient with productivity tools (Google Suite and Slack preferred).
  • Excited to adopt AI into workflows to improve efficiency.
  • Detail-oriented with a proactive approach to problem-solving.
  • Ability to work independently and collaboratively in a team environment.
  • Familiarity with project management tools (e.g., Monday, Notion, Asana, Trello).
  • Experience working in the SaaS or tech industry preferred.
  • Previous experience in managing swag and event coordination.
  • A positive, flexible attitude and a willingness to adapt to a fast-changing environment.
Benefits
  • Competitive base pay + bonus potential
  • Generous medical, dental, and vision plans (we pay 100% of your premium and 50% of your dependents’)
  • Fantastic culture with a very strong eNPS- we work hard, celebrate wins, and learn as we go to always be improving to benefit our customers.
  • Immediate access to 401(k) with company match
  • Flexible PTO (MINIMUM of 10 days required every year)
  • 12 weeks paid parental leave for birthing parent, 6 weeks paid leave for supporting partner
  • Remote work friendly
  • Comprehensive learning and development budget
  • A manager dedicated to your development
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative experienceevent coordinationvendor managementcalendar managementlogistical planninginventory managementswag managementproblem-solvingmultitaskingprioritization
Soft Skills
organizational skillscommunication skillsdetail-orientedproactive approachflexibilityteam collaborationpositive attitudeadaptability