Office Manager, Part-Time
SiteMinder
part-time
Posted on:
Location Type: Hybrid
Location: Barcelona • 🇪🇸 Spain
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Serve as the main contact with our office provider, Cloudworks, to address facilities issues, maintenance requests, and building-related concerns promptly.
- Oversee health and safety compliance, including fire safety, first aid, and emergency protocols.
- Manage office supplies, snacks, beverages, meeting room bookings, and other daily office essentials.
- Conduct office tours for new hires and support their smooth onboarding.
- Gather feedback from employees to continually enhance the workplace experience.
- Plan and organise social events, lunch-and-learns, team-building activities and other activities that strengthen team connections.
- Maintain relationships with external vendors (plants, catering, SWAG, etc.), ensuring quality and cost-effectiveness.
- Coordinate deliveries, installations, and regular service visits.
- Track office budget and expenses, including vendor invoices.
- Maintain office documentation, contracts, and operational procedures.
- Coordinate mail, packages, and courier services.
- Support health insurance and flexible benefits administration as needed.
Requirements
- Previous experience in office management or a similar administrative role.
- Proficiency in Google Workspace and spreadsheets.
- Experience managing budgets and vendor invoices.
- Basic knowledge of health and safety regulations in office environments.
- Excellent verbal and written communication skills in English and Spanish.
- Highly organised, task-oriented, and proactive.
- Friendly, approachable, and diplomatic with the ability to build strong relationships.
- Energetic and enthusiastic about creating exceptional workplace experiences.
- Flexible and solution-oriented, comfortable working autonomously and collaboratively.
Benefits
- Equity packages for you to share in SiteMinder's growth and successes
- Hybrid working model (4 days per week in the office) in a prime location in Barcelona
- Investment in your personal growth with a structured and foreseeable career pathway
- Private health insurance
- Excellence-driven, collaborative culture
- Cloudworks co-working community - events, discounts, breakfasts…
- Discount for your Urban Sports Club subscription
- Referral bonus for bringing in new talent
- Generous parental (including secondary) leave policy
- Paid birthday, study and volunteering days off every year
- Fun quarterly social and team events
- Employee Resource Groups (ERG) to help you connect and get involved
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
office managementbudget managementvendor invoice managementhealth and safety compliancefirst aidemergency protocolsGoogle Workspacespreadsheets
Soft skills
verbal communicationwritten communicationorganisational skillstask-orientedproactiverelationship buildingfriendlyapproachablediplomaticsolution-oriented