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IT Budget and Operations Coordinator
Sigma SystemsIT Budget and Operations Coordinator for Sigma Systems managing IT budget operations in a remote role. Overseeing procurement and contract administration while ensuring financial accuracy and operational efficiency.
About the role
Key responsibilities & impact- Maintain and manage detailed IT budget trackers across multiple cost centers.
- Monitor budget versus actual spending and identify financial variances.
- Prepare recurring budget reports and financial summaries for IT leadership.
- Support forecasting activities and maintain accurate budget projections.
- Collaborate with cost center owners to reconcile planned and actual expenditures.
- Review invoices against budgets, purchase orders, and contract terms.
- Assist with accrual tracking and monthly financial close activities.
- Develop and improve budget tracking tools, reporting templates, and financial processes.
- Analyze financial data using advanced Excel functions and reporting techniques.
- Coordinate procurement activities between IT, Finance, Legal, Procurement, and external vendors.
- Assist with Statements of Work (SOWs), Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), and Purchase Orders (POs).
- Track contract approvals, execution status, renewals, and vendor documentation.
- Support invoice processing and ensure documentation is complete and accurate.
- Maintain organized records for contracts, vendors, procurement activities, and invoices.
- Follow up with stakeholders and vendors to ensure timely completion of procurement workflows.
- Maintain operational trackers, logs, and reporting dashboards.
- Monitor deadlines, approvals, renewals, and follow-up activities.
- Prepare materials for budget reviews, audits, governance meetings, and leadership updates.
- Provide status reporting and communicate project or workflow updates.
- Identify opportunities to improve administrative and operational efficiency.
Requirements
What you’ll need- Bachelor's Degree preferred.
- Minimum 3+ years of experience in: Budget Coordination, Financial Operations, FP&A Support, Accounting Support, Budget Reporting & Analysis.
- Experience tracking budgets, forecasts, spend variances, and financial reconciliations.
- Strong understanding of invoices, purchase orders, and financial documentation.
- Advanced Microsoft Excel skills required, including: Pivot Tables, VLOOKUP/XLOOKUP, Formulas & Functions, Reconciliations, Financial Reporting, Data Analysis.
- Excellent organizational, communication, and time management skills.
- Ability to manage multiple projects, deadlines, and stakeholders simultaneously.
- Strong attention to detail and accuracy.
- Experience supporting IT organizations or technology departments (preferred).
- Procurement, vendor management, or contract administration experience (preferred).
Benefits
Comp & perks- Flexible work arrangements
- Professional development opportunities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Budget CoordinationFinancial OperationsFP&A SupportAccounting SupportBudget ReportingFinancial AnalysisAdvanced Microsoft ExcelData AnalysisReconciliationsFinancial Reporting
Soft Skills
Organizational skillsCommunication skillsTime management skillsAttention to detailProject managementStakeholder managementOperational efficiency
Certifications
Bachelor's Degree