Event Planning Coordinator
Sigma Gamma Rho Sorority, Inc.
full-time
Posted on:
Location Type: Remote
Location: Remote • North Carolina • 🇺🇸 United States
Visit company websiteSalary
💰 $46,000 per year
Job Level
Mid-LevelSenior
Tech Stack
PMP
About the role
- Provide tactical execution and logistical support for multiple events while adhering to deadlines and budget requirements
- Partner with the Conference and Event Planning Manager to track and reconcile expenses in line with approved budgets
- Anticipate and project logistical needs for upcoming events involving stakeholders across multiple locations
- Stay attuned to trends in event planning and production, introducing new ideas and creative solutions to improve delivery
- Ensure compliance with organizational policies as well as legal, insurance, health, and safety regulations
- Carry out objectives set forth by the International Grand Basileus (President/CEO), Chief of Staff, and Conference and Event Planning Manager
- Coordinate with internal staff, vendors, and stakeholders to understand event needs, serving as a liaison to senior executives, partners, and industry leaders throughout the planning process
- Research venues, vendors, and resources; plan site visits; and support pre-event meetings to inform decision-making on design and logistics
- Assist with logistics for all events, including venue contracting, vendor sourcing and negotiations, hotel room blocks, and food and beverage coordination
- Collaborate with Marketing and Communications to ensure event promotion and materials reflect brand standards
- Serve as a primary contact for vendors and volunteers regarding event set-up, tear-down, entertainment, guest logistics, and follow-up processes
- Maintain event budgets, assist with creating financial reports, and coordinate payment processing
- Conduct on-site inspections and support day-of execution to ensure alignment with organizational standards
- Assist with contract administration and maintain organized files while developing a comprehensive database of industry vendors and venues
- Proactively identify challenges, troubleshoot issues, and recommend solutions with a calm, solution-focused approach
Requirements
- Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred
- CMP or PMP certification a plus
- Minimum 3-5 years of experience supporting conferences, meetings, and large-scale events
- Demonstrated success in coordinating events with strong project management skills
- Excellent communication and interpersonal skills; ability to build trust and work collaboratively with diverse stakeholders
- Optimistic, resourceful, and intentional problem-solver with a focus on solutions
- Strong organizational skills with the ability to manage multiple priorities in fast-paced environments
- Sound judgment under pressure with the ability to remain calm and flexible
- Proficiency with event management platforms (Cvent, Passkey, Eventbrite) and Microsoft Office Suite
- Ability to travel domestically and internationally as needed
Benefits
- Medical, Dental, Vision & Life Insurance
- Company-paid Short-Term, Long-Term, and Life Insurance
- Simple IRA Retirement w/match
- Flexible Spending Account
- Technology Stipend
- 12 Paid Holidays
- Generous Paid Time Off
- Annual Performance Pay Increases
- Training and Professional Development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event planninglogistics managementproject managementbudget managementvendor negotiationcontract administrationfinancial reportingproblem-solvingsite inspection
Soft skills
communicationinterpersonal skillsorganizational skillscollaborationtrust-buildingresourcefulnessflexibilitycalm under pressuresolution-focused
Certifications
CMPPMP