Sigma Gamma Rho Sorority, Inc.

Events

• Provide tactical execution and logistical support for multiple events while adhering to deadlines and budget requirements
• Partner with the Conference and Event Planning Manager to track and reconcile expenses in line with approved budgets
• Anticipate and project logistical needs for upcoming events involving stakeholders across multiple locations
• Stay attuned to trends in event planning and production, introducing new ideas and creative solutions to improve delivery
• Ensure compliance with organizational policies as well as legal, insurance, health, and safety regulations
• Carry out objectives set forth by the International Grand Basileus (President/CEO), Chief of Staff, and Conference and Event Planning Manager
• Coordinate with internal staff, vendors, and stakeholders to understand event needs, serving as a liaison to senior executives, partners, and industry leaders throughout the planning process
• Research venues, vendors, and resources; plan site visits; and support pre-event meetings to inform decision-making on design and logistics
• Assist with logistics for all events, including venue contracting, vendor sourcing and negotiations, hotel room blocks, and food and beverage coordination
• Collaborate with Marketing and Communications to ensure event promotion and materials reflect brand standards
• Serve as a primary contact for vendors and volunteers regarding event set-up, tear-down, entertainment, guest logistics, and follow-up processes
• Maintain event budgets, assist with creating financial reports, and coordinate payment processing
• Conduct on-site inspections and support day-of execution to ensure alignment with organizational standards
• Assist with contract administration and maintain organized files while developing a comprehensive database of industry vendors and venues
• Proactively identify challenges, troubleshoot issues, and recommend solutions with a calm, solution-focused approach

Event Planning Coordinator