Senior Administrative Assistant - Commercial

Shionogi Inc. (U.S.)

Senior Administrative Assistant providing administrative support to Commercial Teams. Handling calendars, travel planning, expense reports, and facilitating meetings with attention to detail.

Posted 6/18/2026full-timeFlorham Park • New Jersey • 🇺🇸 United StatesSenior💰 $70,000 - $95,000 per yearWebsite

About the role

Key responsibilities & impact

Provide administrative support to Commercial Teams in all day-to-day processes
Manage executive and their team members calendars and schedule appointments/meetings
Responsible for coordinating meetings across multiple calendars
Process expense reports for team members according to billing statements in timely manner
Coordinate and assist with corporate and department initiatives development and execution
Coordinate extensive travel planning and itineraries for team members
Manage Contract Process and navigate internal and external clients
Manage payment process by creating purchase orders and processing invoices for payment
Greet and interact with incoming guests with professional manner
Maintain and order office supplies as needed

Requirements

What you’ll need

Bachelors’ degree preferred, but not required with applicable experience
Minimum of seven (7) years of administrative experience with experience supporting multiple levels of management and their direct reports
Experience supporting Commercial functions, such as Marketing and Market Access, is preferred
Experience in the pharmaceutical industry highly preferred
Excellent communication skills, both verbal and written
High degree of confidentiality with regards to sensitive information
Demonstrate high levels of proficiency with Microsoft Office Suite of products (Office, Word, Excel, Power Point, Adobe) and SharePoint
Ability to navigate and adapt in IT platforms (Concur, JDE etc.)

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements
Professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendar managementexpense report processingtravel planningcontract managementpurchase order creationinvoice processingconfidentialityMicrosoft Office SuiteSharePoint

Soft Skills

communication skillsinterpersonal skillsorganizational skillsprofessionalismadaptability

Certifications

Bachelors' degree