Senior Legal Operations Specialist

Shionogi Inc. (U.S.)

Senior Legal Operations Specialist responsible for contract management and administration at Shionogi. Managing workflows, providing support across departments, and ensuring compliance with legal standards.

Posted 5/20/2026full-timeFlorham Park • New Jersey • 🇺🇸 United StatesSenior💰 $70,000 - $100,000 per yearWebsite

About the role

Key responsibilities & impact

Primary responsibility for managing Shionogi Inc.’s contract management system (Agiloft Contract Management Software) and training stakeholders on the system requirements and process for submission, review and execution of agreements.
Provide initial review and (where appropriate) provide feedback to business clients in multiple departments on Master Services Agreements, Task Orders/Statements of Work, Change Orders/Amendments, Consulting Agreements, CDAs, and other agreements on a timely basis.
Work closely with legal, finance, IT, and business teams, and vendors to expedite the review and execution of agreements; monitor contract workflow in Agiloft and shepherd contract drafts between reviewers.
Exercise independent judgment regarding appropriate type of agreement and information required for preparation.
Responsible for system maintenance, monitoring regular updates, investigating and recommending modifications to users, developing requirements for and testing of custom features, and working directly with system vendors on implementation.
Maintain user access and permissions.
Review and suggest changes to legal agreement templates and ensure most recent versions of templates are available in contracts management system; respond to questions from the business regarding templates and submission of contracts for review.
Provide administrative support to legal team members including meeting/training set-up, travel arrangements, submission of expense reports, communication with outside counsel for monthly legal expense accruals, processing of purchase orders and invoices, managing department subscriptions, onboarding of new team members, etc.
Establish and foster effective working relationships with business clients, maintaining an up-to-date understanding of the business to provide effective advice and direction.
Assist with legal and compliance training initiatives and materials.
Assist with corporate administration and ongoing compliance for legal entities.
Coordinate approval of Board minutes and ensure Board meeting folders are up to date.
Other duties as assigned.

Requirements

What you’ll need

Bachelor’s degree in business, Legal Studies, or a related field (required).
Minimum four (4) years of experience working with legal department, including with contracts and other legal issues.
Proficiency with contract management software (Agiloft or other similar system).
Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) and general business software/applications.
Excellent written and verbal communication skills with the ability to prioritize work assignments and adjust as needed.
Ability to train a wide variety of clients on new systems and processes.
Good understanding of legal drafting preferred

Benefits

Comp & perks

Health insurance
401(k) matching
Paid time off
Flexible work arrangements
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract managementlegal draftingsystem maintenancecustom feature testingcontract reviewadministrative supportcompliance trainingbusiness process improvementdocument management

Soft Skills

communicationrelationship buildingorganizational skillsindependent judgmenttraining abilityprioritizationadaptability