Sherwood Autism Center

General

• Provide day-to-day operational and administrative support to the Development function.
• Coordinate multiple fundraising projects and initiatives by managing timelines, tracking deliverables, following up on action items, and ensuring deadlines are consistently met.
• Receive, process, and reconcile incoming charitable contributions, pledges, sponsorships, matching gifts, tax credits, and in-kind donations.
• Maintain the accuracy and integrity of donor records within the organization's CRM/donor database, ensuring timely and accurate gift entry, documentation, and record management.
• Prepare monthly or as-needed donor and gift reports to ensure accurate donation information for Finance/QuickBooks reconciliation.
• Generate donor reports, mailing lists, dashboards, fundraising metrics, and weekly donation reports to support strategic decision-making.
• Prepare and process donor acknowledgment letters, tax receipts, stewardship communications, gratitude outreach, and other donor recognition activities in a timely manner.
• Maintain organized electronic files, templates, contracts, and departmental records.
• Coordinate sponsorship fulfillment from commitment through post-event stewardship, including agreements, invoicing, payment collection, benefit fulfillment, recognition, and follow-up.
• Prepare donor proposals, stewardship packets, impact reports, and meeting materials.
• Support donor research, prospect tracking, moves management, and stewardship activities.
• Track and acknowledge in-kind donations and ensure appropriate recognition.
• Coordinate the planning and execution of fundraising events, donor experiences, and community engagement activities.
• Manage guest registration, RSVPs, seating charts, table assignments, event communications, and attendee experience.
• Coordinate vendor communications, contracts, invoices, payments, room layouts, signage, registration materials, catering, décor, and other event logistics.
• Support fundraising committees through scheduling, agendas, meeting materials, and follow-up.
• Assist with donor cultivation events and volunteer engagement activities.
• Serve as the primary staff point of contact for event logistics, ensuring seamless execution before, during, and after fundraising events, including on event day.
• Serve as the primary staff liaison and administrator for the agency's auction/event platform (e.g., OneCause or similar), managing system setup, registration, auction configuration, reporting, and event execution.
• Coordinate procurement, solicitation, cataloging, photography, descriptions, packaging, storage, display, transportation, and pickup of auction items.
• Build and maintain auction listings, sponsorship information, guest registration, and event platform content.
• Coordinate auction logistics, checkout preparation, reconciliation, and post-event reporting.
• Track sponsorship revenue, event expenses, invoices, outstanding balances, and payments.
• Partner with Finance to reconcile fundraising activities, event revenue, and donor contributions.
• Assist with departmental budget tracking and financial reporting.
• Identify the agency's volunteer needs for facility and event support and create strategies to fill those needs effectively.
• Solicit, secure, and train volunteers from area businesses, faith groups, staff, and other organizations, including representing Sherwood at volunteer fairs and community events.
• Communicate volunteer plans and accomplishments to agency leadership and acknowledge volunteer contributions.
• Track volunteer hours and contact information in the donor/volunteer database.
• Provide exceptional customer service to donors, volunteers, sponsors, board members, vendors, and community partners, representing Sherwood with professionalism, warmth, and responsiveness.
• Identify appropriate social media platforms for the agency and manage content using platform best practices.
• Regularly review and update the agency website; using analytics tools, monitor website traffic and develop strategies to increase engagement.
• Create and implement a website management calendar, including monitoring and updating employment opportunities, curated resources, and photos/videos.
• Perform other duties as assigned in support of the Development function and agency mission.

Development Coordinator