Collect and enter data into ERP (Navision) and other databases (i.e. PowerDB)
Organize and ensure completeness of reports
Answer incoming telephone calls, route callers to intended recipient or take messages as appropriate
Assist Operations with purchasing and billing activities as assigned
Provide administrative support functions as needed or requested by the operations team
Typing, filing, copying, project assistance, and form updates
Schedule travel arrangements as requested
Perform timecard compilation and reporting for all staff
Assist in the generation, design and conformity of all corporate forms, business cards, stationery, calendars, as well as tags, stickers and specialty QA forms
Interface with accounting on paperwork problems or investigation requirements
Maintain and keep office and safety supplies
Coordinate the acquisition of PPE and technician uniforms
Scan and post all credit card receipts as needed
Perform special projects as requested
Other duties as needed or assigned by Management

Requirements

High School diploma; some college a plus
Professional in appearance and attitude both internally and with the public
At least 2 years of successful experience working in an administrative support role
Able to work in a fast-paced, self-directed entrepreneurial environment
Exceptional verbal and written communication skills
Highly proficient computer skills; including MS Word, Excel, Outlook, and Internet search skills
Excellent telephone personality skills
Strong organization skills; excellent time management skills
Highly energetic and self-starter
Able to multi-task the activities with shifting priorities
Must be honest and reliable
Must be able to read, write, and fluently speak English.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entryreport generationtimecard compilationproject assistanceform designadministrative supportpurchasingbillingscheduling travel arrangementsoffice supply management

Soft Skills

communication skillsorganization skillstime management skillsself-startermulti-taskingprofessional appearancehonestyreliabilityenergeticadaptability

Certifications

High School diplomasome college