Exhibitor Services Specialist – On-Site

Shepard

Exhibitor Services Specialist providing on-site support and logistics during trade shows. Engaging with exhibitors across multiple US cities including Orlando, Houston, and Baltimore.

Posted 6/24/2026full-timeOrlando • Florida, Maryland, Nevada, Texas • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Serve as a primary point of contact for exhibitors at show sites, delivering front-line support across a range of services
Manage face-to-face, phone, and email inquiries with professionalism, accuracy, and empathy
Provide proactive, consultative guidance to exhibitors regarding service options, pricing, and logistical best practices
Support exhibitors through on-site order entry, product and service education, and troubleshooting
Calculate and communicate material handling and outbound shipping charges
Enter exhibitor data, order updates, and billing information accurately in Salesforce and related systems
Pack and unpack show site equipment, maintaining clean and organized service desk and supply inventory
Perform service desk functions including real-time order processing, payment collection, and invoice auditing
Communicate complex logistical requirements in accessible, customer-friendly terms
Ensure data accuracy, timely reporting, and compliance with company SOPs throughout the event lifecycle
Collect feedback to improve service delivery and collaborate with internal teams for issue escalation or resolution
Demonstrate adaptability, composure, and collaboration during live event operations

Requirements

What you’ll need

1–3 years of customer service experience, preferably in trade shows, events, or logistics
Strong verbal and written communication skills; capable of translating complex information clearly
Proficient in Microsoft Office; advanced Excel and Salesforce experience preferred
Exceptional organizational and time management abilities, especially in high-pressure environments
Demonstrated ability to resolve problems independently and with empathy
Perform the department’s internal and on-site event support functions as outlined which may involve traveling to event sites nationwide as scheduled.
Comfortable with travel requirements (30% and above) and extended work hours during events
Position requires overtime, including evenings, weekends and holidays
High School Diploma required; college coursework or degree preferred
Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork
Act as a responsible ESOP owner by making decisions that benefit the client and company daily
Provide exceptional internal and external customer service in accordance with Shepard’s Blue Diamond Customer Service Program

Benefits

Comp & perks

Medical
Dental
Vision
Life and Disability Insurance
401 (k)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

customer serviceorder processingdata entrybilling information managementmaterial handling calculationlogistical best practicesinvoice auditingtroubleshootingevent support functionsproblem resolution

Soft Skills

communication skillsorganizational abilitiestime managementempathyadaptabilitycollaborationprofessionalismaccuracycomposureresponsiveness

Certifications

High School Diplomacollege courseworkcustomer service certificationevent management certificationlogistics certificationSOP compliance trainingESOP ownership trainingBlue Diamond Customer Service Program certificationfirst aid certificationCPR certification