Grants Specialist

Shelter House, Inc

Grants Specialist supporting the grants strategy, managing the lifecycle, and maintaining funder relationships for Shelter House. Collaborating with leadership and internal teams to ensure high-quality submissions.

Posted 7/30/2026full-timeChantilly • Virginia • 🇺🇸 United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the full grant lifecycle, including proposal development, compliance, and funder engagement. Proficient in utilizing grant management systems and maintaining organized documentation to support effective grant operations.

Highest-signal resume keywords

Grant Lifecycle ManagementProposal DevelopmentExceptional Writing SkillsMicrosoft Office Suite ProficiencyOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant Proposal WritingBudget Alignment ReviewGrant Compliance MonitoringGrant Prospect ResearchDocument Preparation

Soft Skills

Attention to DetailTime ManagementProfessionalismStakeholder Management

Tools & Technologies

SalesforceGrants TrackerCAMSOGMSGMS

Certifications & Qualifications

Bachelor's DegreeAnnual TB Test

Industry Keywords

Grants ManagementFunder EngagementRequests for ProposalsFunding OpportunitiesOutcome Tracking

About the role

Key responsibilities & impact

Support implementation of the organization’s overall grants strategy in collaboration with the Director of Grants Management and Shelter House leadership
Assist in managing the full grant lifecycle, including pre-award, submission, award, and post-award activities
Review grant solicitations, Requests for Proposals (RFPs), and funder guidelines; monitor for updates, amendments, and addenda
Create and maintain proposal development timelines, milestone trackers, and submission calendars to ensure deadlines are met
Schedule, coordinate, and document internal grant planning and collaboration meetings with program, finance, and leadership staff
Draft, edit, format, prepare, and submit grant proposals, letters of inquiry, reports, and supporting documentation in collaboration with the Director of Grants Management
Prepare application materials including cover pages, tables of contents, attachments, and other required submission documents
Review application materials to ensure consistency and alignment between budgets, budget narratives, proposal narratives, and supporting documentation
Assist with grant implementation activities, including scheduling implementation and kickoff and implementation meetings, tracking deliverables, and monitoring reporting deadlines
Conduct grant prospect research by identifying new funding opportunities and sharing recommendations for review
Support funder engagement activities by tracking outreach efforts, sending reminders, and drafting communications as requested
Coordinate the execution of grant agreements, including obtaining signatures and distributing finalized documents to appropriate staff
Maintain organized grant documentation systems, including the Grants Tracker, electronic and paper grant files, and OneDrive records
Maintain and update Salesforce records, including regular reconciliation with Finance and Development teams
Manage the grants email inbox and ensure timely follow-up on communications, requests, and action items
Support grant compliance and monitoring activities, including internal tracking and documentation reviews as directed
Assist in preparing for funder site visits, audits, and monitoring activities by organizing materials, coordinating meetings, and managing follow-up communications
Contribute to the development and maintenance of funding guides, outcome tracking tools, and related grants management resources
Provide and manage staff access to external funder systems and grants management platforms (e.g., CAMS, OGMS, GMS, DCJS PMT), as needed

Requirements

What you’ll need

A bachelor’s degree
1-2 years of relevant experience
Exceptional writing, editing, and proofreading skills, with strong attention to detail
Ability to manage multiple deadlines, priorities, and stakeholders with professionalism
Outstanding organizational and time management skills
Proficiency with Microsoft Office Suite (particularly Excel and Word) and Adobe; experience with Customer Relationship Management systems is a plus
Physical Requirements:
Annual TB Test is required
Ability to sit or stand for long periods
Ability to lift items weighing 10-20 pounds

Benefits

Comp & perks

Medical, Dental & Vision Insurance
401K contributions with a 4% employer match
13 Paid Holidays, 2 Floating Holidays and the opportunity to take your Birthday Off
Four Annual Employee Engagement Events