Sharesource

HR & Admin Specialist

Sharesource

full-time

Posted on:

Location Type: Hybrid

Location: Davao City • 🇵🇭 Philippines

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Job Level

Mid-LevelSenior

About the role

  • Administer and process employee benefits such as HMO, government-mandated benefits (SSS, PhilHealth, Pag-IBIG), and company-provided allowances.
  • Maintain accurate and updated employee records related to compensation and benefits.
  • Coordinate with vendors and government agencies for enrollments, reports, and claims.
  • Ensure full compliance with labor regulations and internal company policies.
  • Assist in reviewing and improving compensation and benefits processes for accuracy and efficiency.
  • Support end-to-end payroll processing, ensuring accurate computation of timekeeping, deductions, and adjustments.
  • Validate attendance, overtime, and leave records in coordination with relevant departments.
  • Prepare payroll-related reports, payslips, and government remittances on schedule.
  • Address employee inquiries related to pay and benefits in a timely and professional manner.
  • Maintain employee files, contracts, and HR documents securely and systematically.
  • Assist in the implementation of HR policies, procedures, and internal communications.
  • Support HR initiatives such as employee engagement activities, compliance audits, or policy updates.
  • Oversee office supplies inventory, maintenance, and coordination with vendors and service providers.
  • Ensure a safe, organized, and efficient office environment.
  • Handle logistics for meetings, onboarding, and company events.
  • Participate in or lead special HR and administrative projects such as system improvements, policy updates, or office relocation.
  • Collaborate with other departments or external partners to ensure successful project outcomes.
  • Take initiative to identify opportunities for process improvement that enhance HR and admin operations.
  • Perform ad hoc tasks related to payroll, benefits, or HR system updates.

Requirements

  • Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
  • At least 3 years of relevant experience in HR operations, payroll, and/or administration.
  • Strong knowledge of Philippine labor laws and government-mandated benefits administration.
  • Proficient in MS Office or Google Workspace; experience with HRIS or payroll systems is an advantage.
  • Excellent organizational, communication, and interpersonal skills.
  • High attention to detail and ability to handle confidential information.
  • Proactive, reliable, and able to multitask in a fast-paced environment.
  • Willing to work onsite at our Davao office (Poblacion District, Davao City).
Benefits
  • Onsite Collaboration: Be at the heart of collaboration—where ideas flow, teamwork thrives, and every day brings real connection and impact.
  • Achieve Work-Life Balance and Flexibility: Work in an environment where you’re trusted and empowered to work independently, while still having the support you need to deliver your best.
  • Open Culture: Your voice matters, we encourage proactive communication and fresh ideas.
  • Supportive Team: From your very first day to every career milestone, we’ve got your back—with long-term growth and projects you can truly thrive in.
  • Learn and Grow: Training, coaching, and international opportunities to level up your skills and career.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
employee benefits administrationpayroll processingtimekeepingdeductionsattendance validationHR policies implementationprocess improvementconfidential information handlinggovernment remittancesHRIS
Soft skills
organizational skillscommunication skillsinterpersonal skillsattention to detailproactivereliablemultitaskingtimelinessprofessionalisminitiative
Certifications
Bachelor’s degree in Human Resource ManagementBachelor’s degree in Business Administration