Shaper

Executive Assistant

• Provide day-to-day administrative support to the CEO and other key leaders, including complex calendar management, travel coordination, meeting logistics, meeting prep, and follow-ups.
• Help keep the CEO’s time focused on the highest-leverage priorities by anticipating needs, tracking action items, and closing loops.
• Support preparation for key meetings (board, investors, partners, portfolio CEOs).
• Drive Builders-in-Residence operations: own onboarding materials, trainings, cohort logistics, rotation scheduling, and support review cycles.
• Support hiring operations across the portfolio, in partnership with our Talent team, this may include interview coordination, candidate coordination, offer logistics, onboarding and offboarding checklists, and comp materials.
• Draft, manage, and track offers, consulting agreements, NDAs, and related documentation; coordinate closely with legal and finance. Maintain and improve offer and agreement playbooks to support repeatable, high-quality execution.
• Own operational execution for portfolio programs and events, including Shaper and portfolio company offsites, thought leadership dinners, and conferences.
• Support OKR rollout, feedback processes, and manager training logistics across Shaper and portfolio companies.
• Support marketing efforts

Operations Specialist – Executive Assistant

Recruitment

• Establish and lead a world-class recruiting function that attracts top talent across the portfolio.
• Build the engine that helps Shaper's companies find founding and executive talent fast and reliably.
• Own the full founding hire playbook in support of our CEOs at launch while scaling a platform for executive, generalist, and technical talent.
• Manage the entire recruiting lifecycle for our CEOs, including sourcing, managing external recruiters, interviewing, process design, and running end-to-end hiring processes.
• Ensure we build a network of the brightest and best talent—people who are smart, nice, and get things done.
• Scale hiring for the unique Builder in Residence Program and manage external recruiters, sourcers, agencies, and technical resources for our portfolio companies.
• Enhance and promote Shaper’s brand, making us a talent magnet for top performers in the data and tech industries.
• Create a library of JD templates, outreach cadences, interview loops, reference/back-channel processes, offer kits and comp benchmarking, and maintain KPIs.

Operations Specialist – Executive Assistant

Head of Talent Acquisition