Head of Operations

Shadow Light Studios

Head of Operations at Gross Labs enhancing operational infrastructure across companies and initiatives. Collaborating with senior leadership to drive strategic initiatives and ensure seamless execution.

Posted 4/17/2026full-timeNewport Beach • California • 🇺🇸 United StatesLeadWebsite

About the role

Key responsibilities & impact

Build and manage the enterprise operating cadence across operating companies, investments, development initiatives, and foundation efforts
Create systems for visibility, reporting, and decision-making across business units
Oversee enterprise KPI dashboards and executive performance tracking
Drive cross-functional strategic initiatives from concept through implementation
Align operating-company priorities with the broader investment and growth strategy
Lead special projects such as new venture launches, partnerships, acquisitions, and expansion
Coordinate across operating company leaders, investment/development partners, and internal stakeholders
Ensure efficient communication, track deliverables, and hold teams accountable to timelines and goals
Coordinate milestone tracking for large-scale development projects, including Oklahoma City initiatives
Partner directly with the founder/CEO to prioritize focus and prepare briefing materials, dashboards, and decision frameworks
Build scalable operational infrastructure, standardizing reporting, planning cycles, and governance rhythms
Improve organizational efficiency through process design and automation

Requirements

What you’ll need

Master’s degree
Experience managing multiple priorities across multiple business lines
Experience building operational systems for visibility, reporting, and decision-making across teams or business units
Experience leading cross-functional strategic initiatives from concept through implementation
Demonstrated financial, operational, and project management fluency in an operations leadership role
Proficiency with Google Workspace tools (Google Sheets, Google Docs, Google Calendar)
Proficiency with ClickUp or Notion
Experience partnering directly with a founder/CEO (or equivalent executive) to prepare briefing materials, dashboards, and decision frameworks
Experience operating in a multi-entity environment such as a holding company, family office, venture platform, diversified operating group, or complex founder-led enterprise (Preferred)
Experience with venture investing and/or portfolio operations (Preferred)
Experience with real estate development and/or mixed-use project coordination (Preferred)

Benefits

Comp & perks

Comprehensive health insurance coverage (medical, dental, vision)
401(k) retirement plan with company match
Generous paid time off and holidays
Flexible hybrid work environment based in Newport Beach, CA
Professional development opportunities and executive coaching
Opportunity to work directly with founder/CEO and senior leadership
Team events and a collaborative, culture-driven workplace

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

operational systemsvisibility reportingdecision-makingfinancial managementproject managementcross-functional initiativesprocess designautomation

Soft Skills

communicationleadershiporganizational efficiencyaccountabilitystrategic alignment

Certifications

Master’s degree