Head of Operations
Shadow Light Studios
full-time
Posted on:
Location Type: Hybrid
Location: Newport Beach • California • United States
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Job Level
About the role
- Build and manage the enterprise operating cadence across operating companies, investments, development initiatives, and foundation efforts
- Create systems for visibility, reporting, and decision-making across business units
- Oversee enterprise KPI dashboards and executive performance tracking
- Drive cross-functional strategic initiatives from concept through implementation
- Align operating-company priorities with the broader investment and growth strategy
- Lead special projects such as new venture launches, partnerships, acquisitions, and expansion
- Coordinate across operating company leaders, investment/development partners, and internal stakeholders
- Ensure efficient communication, track deliverables, and hold teams accountable to timelines and goals
- Coordinate milestone tracking for large-scale development projects, including Oklahoma City initiatives
- Partner directly with the founder/CEO to prioritize focus and prepare briefing materials, dashboards, and decision frameworks
- Build scalable operational infrastructure, standardizing reporting, planning cycles, and governance rhythms
- Improve organizational efficiency through process design and automation
Requirements
- Master’s degree
- Experience managing multiple priorities across multiple business lines
- Experience building operational systems for visibility, reporting, and decision-making across teams or business units
- Experience leading cross-functional strategic initiatives from concept through implementation
- Demonstrated financial, operational, and project management fluency in an operations leadership role
- Proficiency with Google Workspace tools (Google Sheets, Google Docs, Google Calendar)
- Proficiency with ClickUp or Notion
- Experience partnering directly with a founder/CEO (or equivalent executive) to prepare briefing materials, dashboards, and decision frameworks
- Experience operating in a multi-entity environment such as a holding company, family office, venture platform, diversified operating group, or complex founder-led enterprise (Preferred)
- Experience with venture investing and/or portfolio operations (Preferred)
- Experience with real estate development and/or mixed-use project coordination (Preferred)
Benefits
- Comprehensive health insurance coverage (medical, dental, vision)
- 401(k) retirement plan with company match
- Generous paid time off and holidays
- Flexible hybrid work environment based in Newport Beach, CA
- Professional development opportunities and executive coaching
- Opportunity to work directly with founder/CEO and senior leadership
- Team events and a collaborative, culture-driven workplace
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
operational systemsvisibility reportingdecision-makingfinancial managementproject managementcross-functional initiativesprocess designautomation
Soft Skills
communicationleadershiporganizational efficiencyaccountabilitystrategic alignment
Certifications
Master’s degree