Administrative Assistant

• Provide administrative and coordination support to the Global Medical Leadership team
• Ensure smooth operational execution across financial, procurement, personnel-related processes
• Manage systems access, travel arrangements, and onboarding activities
• Coordinate invoicing process for affiliates and liaise with the Finance team on recharge costs
• Maintain and update Work in Progress (WIP) reports and financial documentation in SharePoint
• Consolidate all financial reporting for all Medical Schemes
• Upload training certificates and maintain personnel records in internal HR systems
• Prepare contracts and agreements for signature using DocuSign
• Maintain contract records for subcontractors and customers in SharePoint
• Schedule internal meetings, interviews and reserve meeting rooms
• Provide ad hoc administrative assistance including project management

Administrative Assistant

Office Manager, Admin Assistant