Project Coordinator

SG Services

US Project Coordinator supporting album campaigns for Secretly Group’s independent music labels. Coordinating metadata, production, assets, inventory, and cross-team communications.

Posted 8/4/2026full-timeBrooklyn • New York • 🇺🇸 United StatesMid-LevelSenior💰 $55,250 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while effectively managing multiple concurrent projects in the music industry. Proficient in coordinating project elements and liaising between teams to ensure successful campaign execution.

Highest-signal resume keywords

Project CoordinationMetadata PreparationCommunication SkillsProblem-Solving SkillsMusic Industry Knowledge

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

UPCs GenerationISRCs GenerationMetadata ManagementInventory ManagementProduction Order Management

Soft Skills

Organizational SkillsAnalytical SkillsIndependent ThoughtTeam CollaborationDeadline Management

Tools & Technologies

BasecampAirTableSlackRIOT

Industry Keywords

Album Campaign CycleLabel CopyDigital Retail CampaignsPhysical Audio FormatsSecretly Group

About the role

Key responsibilities & impact

Serve as day-to-day direct support for Project Managers on assigned projects as an embedded member of the Core Project Team
Assist in coordinating elements of the album campaign cycle
Develop understanding of assigned campaigns, including timelines, priorities, and action items
Coordinate Project team communications, including planning and scheduling meetings, sharing agendas, taking minutes, and distributing action items
Generate UPCs and ISRCs and work with A&R to collate Label Copy for recordings
Prepare and deliver metadata and other NRI materials for distribution title set-up via RIOT
Manage production deadlines, stock pressing quantities, quotes, and internal production orders for physical audio formats, merchandise, and value adds
Serve as liaison between Projects and Production staff
Collect assets from artists, managers, photographers, video directors, mastering houses, and other third parties
Disseminate assets to the label team via Basecamp, AirTable, Slack, and other shared resource tools
Organize and update project management hubs with project information
Coordinate inventory management for artist, label, and retail needs
Work with DSP, Retail, and Secretly Distribution teams to optimize digital and physical retail campaigns
Assist with special projects as needed

Requirements

What you’ll need

Excellent communication and organizational skills
Strong problem-solving and analytical skills
Ability to demonstrate independent thought and action while operating in sync with a team
Ability to set priorities and meet deadlines
Ability to effectively manage multiple concurrent projects
Background of 1–2 years in the music industry preferred
Knowledge of and enthusiasm for the Secretly Group artist roster
Full-time availability, 40 hours per week, Monday–Friday, 9 am–6 pm

Benefits

Comp & perks

Paid holidays including end of the year closure
Paid Time Off policy
Separate Sick Days bank
401K with corporate matching
12 weeks for parental leave after birth or adoption paid at 100% of salary
Commuter Benefit
Volunteer Hours Matching Policy
Employee Assistance Program
Medical Health insurance covered at 100% for employee-only medical premiums
Dental & Vision insurance