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Contracts Administrator
SewerAIContracts Administrator at SewerAI overseeing contract lifecycles and compliance. Collaboration across Sales, Finance, and Legal in a hybrid workspace ensuring timely bid submissions.
About the role
Key responsibilities & impact- Draft, review, and redline a range of agreements including MSAs, Order Forms, SOWs, SaaS, professional services, partner, and vendor agreements
- Identify non-standard terms and recommend appropriate modifications
- Collaborate cross-functionally with Sales, Finance, and external counsel to drive agreements to execution
- Develop and implement standardized contract templates and negotiation guardrails across key terms
- Maintain a centralized contract repository with proper version control, governance, and a clause library
- Build scalable processes, playbooks, and tooling for the contracting function as we grow
- Prepare, assemble, and submit RFP, RFQ, and bid documents for municipal and government opportunities — roughly 80–100 annually
- Serve as a key participant in deal desk, supporting deal structuring and negotiation strategy with Sales
- Pull and organize company credentials, references, and supporting materials for bid submissions
- Collect, track, and manage insurance certificates and compliance documentation
- Coordinate signatures and notarization requirements across internal and external stakeholders
- Partner with Finance to ensure contracts align with billing structures, invoicing requirements, and revenue recognition considerations
- Support PO processes and contract documentation to keep Finance and Sales on the same page
- Provide training and guidance to Sales teams on contract terms and negotiation best practices
- Help improve contract turnaround times and reduce friction in the deal process
- Support contracting across diverse customer segments including utilities, contractors, engineering firms, and distributors
Requirements
What you’ll need- 5–7+ years of experience in contract administration, deal desk, legal operations, or a related field
- Experience in a SaaS or technology company environment familiarity with subscription and/or usage-based business models preferred
- Hands-on experience preparing and submitting bid packages and RFP responses; municipal procurement experience is a strong plus
- Comfortable redlining agreements and managing contract lifecycle end to end
- Familiarity with government software platforms like OpenGov, Okta, or similar is a bonus
- Experience with contract lifecycle management (CLM) tools
- Notary certification or willingness to obtain one
- Highly organized, strong attention to detail, calm under pressure, and comfortable working independently in a remote environment
Benefits
Comp & perks- Equity opportunities available
- Medical, Dental, Vision, Basic Life, 401(k), and more
- Unlimited PTO
- Tools and resources to support your success
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
contract administrationdeal desklegal operationscontract lifecycle managementbid preparationRFP responseredlining agreementsnegotiation strategyversion controlcompliance documentation
Soft Skills
highly organizedattention to detailcalm under pressureindependent workcross-functional collaborationtraining and guidanceprocess improvementscalable processescommunicationproblem-solving
Certifications
notary certification