Contracts Administrator

SewerAI

Contracts Administrator at SewerAI overseeing contract lifecycles and compliance. Collaboration across Sales, Finance, and Legal in a hybrid workspace ensuring timely bid submissions.

Posted 6/4/2026full-timeCalifornia • 🇺🇸 United StatesMid-LevelSenior💰 $85,000 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

contract administrationdeal desklegal operationscontract lifecycle managementbid preparationRFP responseredlining agreementsnegotiation strategyversion controlcompliance documentation

Soft Skills

highly organizedattention to detailcalm under pressureindependent workcross-functional collaborationtraining and guidanceprocess improvementscalable processescommunicationproblem-solving

Tools & Technologies

OpenGovOktacontract templatescontract repositoryCLM toolsgovernance toolsbid documentsinsurance management systemsnotarization toolsSaaS platforms

Certifications & Qualifications

notary certification

Industry Keywords

MSAsOrder FormsSOWsSaaS agreementsprofessional services agreementsvendor agreementsmunicipal procurementsubscription business modelsusage-based business modelscontracting across customer segments

About the role

Key responsibilities & impact

Draft, review, and redline a range of agreements including MSAs, Order Forms, SOWs, SaaS, professional services, partner, and vendor agreements
Identify non-standard terms and recommend appropriate modifications
Collaborate cross-functionally with Sales, Finance, and external counsel to drive agreements to execution
Develop and implement standardized contract templates and negotiation guardrails across key terms
Maintain a centralized contract repository with proper version control, governance, and a clause library
Build scalable processes, playbooks, and tooling for the contracting function as we grow
Prepare, assemble, and submit RFP, RFQ, and bid documents for municipal and government opportunities — roughly 80–100 annually
Serve as a key participant in deal desk, supporting deal structuring and negotiation strategy with Sales
Pull and organize company credentials, references, and supporting materials for bid submissions
Collect, track, and manage insurance certificates and compliance documentation
Coordinate signatures and notarization requirements across internal and external stakeholders
Partner with Finance to ensure contracts align with billing structures, invoicing requirements, and revenue recognition considerations
Support PO processes and contract documentation to keep Finance and Sales on the same page
Provide training and guidance to Sales teams on contract terms and negotiation best practices
Help improve contract turnaround times and reduce friction in the deal process
Support contracting across diverse customer segments including utilities, contractors, engineering firms, and distributors

Requirements

What you’ll need

5–7+ years of experience in contract administration, deal desk, legal operations, or a related field
Experience in a SaaS or technology company environment familiarity with subscription and/or usage-based business models preferred
Hands-on experience preparing and submitting bid packages and RFP responses; municipal procurement experience is a strong plus
Comfortable redlining agreements and managing contract lifecycle end to end
Familiarity with government software platforms like OpenGov, Okta, or similar is a bonus
Experience with contract lifecycle management (CLM) tools
Notary certification or willingness to obtain one
Highly organized, strong attention to detail, calm under pressure, and comfortable working independently in a remote environment

Benefits

Comp & perks

Equity opportunities available
Medical, Dental, Vision, Basic Life, 401(k), and more
Unlimited PTO
Tools and resources to support your success