Serviceplan Group

Executive Assistant

Serviceplan Group

full-time

Posted on:

Location Type: Office

Location: Köln • Germany

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Central point of contact between the CEO/Managing Directors, the organization and day-to-day operations — with a strong focus on efficiency, strategy implementation and operational excellence
  • Proactive management of calendars, appointments, email inboxes, contacts, business travel and expenses for the Managing Partners
  • Preparation, editing and visual design of presentations, reports and decision papers
  • Independent planning, coordination and execution of projects and events at the House of Communication Cologne
  • Analysis, optimization and further development of internal processes and structures to increase operational efficiency
  • Support for executive management on strategic matters and in decision-making
  • Cost monitoring and control, particularly for internal chargebacks
  • Close collaboration with teams and leaders, support for personnel development and people-related matters, and fostering an open, trusting corporate culture

Requirements

  • Successfully completed commercial vocational training or a university degree
  • Extensive professional experience in a comparable role
  • Strong knowledge of the agency sector and, ideally, an understanding of how agencies operate
  • Outstanding communication skills, independence and a strong service orientation
  • Careful, detail-oriented work style combined with strong organizational talent
  • Self-motivated and productive working style with the ability to manage multiple projects simultaneously
  • High discretion and trustworthiness when handling sensitive information
  • Team player, resilient and able to integrate well
  • Excellent organizational skills
  • Solid MS Office skills
  • Good command of English, both written and spoken
Benefits
  • Onboarding: welcome sessions and an onboarding day — we make sure you get the perfect start
  • Professional development: your growth is important to us. Through our internal Campus training program, optional language courses and regular coaching, we keep you up to date
  • Flexibility: flexible working hours, mobile office and job-sharing models let you adapt your work to your life — not the other way around
  • Fun: everyone needs a break — regular after-work and team events give you plenty of opportunities to unwind
  • Accessibility: our modern office in the heart of Cologne is easily accessible thanks to its excellent location
  • Internationality: as an internationally active agency group, you can network and collaborate with colleagues across diverse disciplines from around the world

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementprocess optimizationcost monitoringcalendar managementpresentation designreport editingdata analysisstrategic planningevent coordinationbusiness travel management
Soft skills
communication skillsorganizational talentindependenceservice orientationdetail-orientedself-motivatedteam playerresiliencetrustworthinesscollaboration
Certifications
commercial vocational traininguniversity degree