Serve Robotics

Events Producer

Serve Robotics

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $75,000 - $90,000 per month

Job Level

Junior

About the role

  • Drive full-cycle event and campaign execution once contracts are closed, ensuring all deliverables, timelines, and workstreams are aligned across internal and external stakeholders.
  • Build, manage, and track event and campaign budgets; maintain cost discipline and flag risks early.
  • Own logistical coordination, including robot shipment, scheduling, wrapping, creative collateral, merchandise, and onsite needs for each activation.
  • Ensure event teams receive clear, complete SOWs and that expectations are communicated to clients and internal partners for seamless execution.
  • Source, schedule, and coordinate staffing—including internal leads and external vendors—to meet event requirements.
  • Manage travel arrangements for all event personnel and partners, optimizing for cost and efficiency.
  • Work with Policy teams to secure required permits for each venue or jurisdiction.
  • Partner with Legal to obtain COIs and ensure contracts, venue agreements, and compliance documents are in place.
  • Deliver post-event and post-campaign reporting, including performance summaries, learnings, and financial reconciliation.

Requirements

  • Bachelor’s degree in Business, Marketing, Sales or other related field, or equivalent work experience
  • 0-2 years of experience planning and managing corporate events
  • Proven project management capability with the ability to set deadlines, manage milestones, and drive cross-functional accountability.
  • Strong communication and leadership presence; able to influence without authority and negotiate with internal and external stakeholders.
  • High attention to detail with strong organizational discipline; able to juggle multiple campaigns and pivot quickly when needed.
  • Financial fluency, including budgeting, cost tracking, and vendor management.
  • Customer-first mindset, with the ability to manage client expectations and deliver high-quality experiences.
  • Technical proficiency with project management and event logistics tools.
  • Preferred Experience, Qualifications, and Skills
  • Experience with event management platforms (e.g., Whova, Monday.com).
  • Creative problem-solving in designing both internal and client-facing event experiences.
  • Strong understanding of attendee needs and event flow dynamics.
  • Comfortable delegating, coordinating, and motivating event teams.
  • Experienced in vendor negotiations and contract coordination.
  • Awareness of current industry trends and best practices in experiential marketing and event production.
Benefits
  • Offers Equity 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event planningbudget managementproject managementvendor managementfinancial reconciliationlogistical coordinationcontract coordinationrisk managementcreative problem-solvingevent flow dynamics
Soft Skills
communicationleadershiporganizational disciplineattention to detailinfluence without authoritynegotiationcustomer-first mindsetmulti-taskingteam coordinationadaptability