Semios

Payroll Specialist

Semios

full-time

Posted on:

Location Type: Remote

Location: Remote • California • 🇺🇸 United States

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Salary

💰 $42 - $45 per hour

Job Level

Mid-LevelSenior

About the role

  • Execute end-to-end payroll processing for all US employees and support global payroll as required, ensuring accuracy, timeliness, and the maintenance of an accurate and reconciled payroll register, in full compliance with federal, state, and local regulations.
  • Provide cross-training and serve as backup for payroll processing in other regions (e.g., Canada, Australia) to ensure continuity of global payroll operations.
  • Review, validate, and reconcile timekeeping data for hourly and salaried employees, proactively resolving discrepancies prior to payroll runs.
  • Administer payroll taxes, payroll deposits, benefits deductions, and third-party remittances, ensuring timely submission, accurate reporting, and immediate resolution of any variances.
  • Prepare and enter payroll and benefit-related journal entries; perform monthly, quarterly, and year-end payroll account reconciliations, ensuring alignment between the payroll system and the general ledger.
  • Lead year-end payroll activities, including W-2 preparation, taxable benefit reporting, multi-state reconciliations, and coordination with Finance, People and Culture, and external providers to ensure regulatory deadlines are met.
  • Maintain and ensure compliance with regulatory requirements, including payroll tax registrations and rate changes, garnishments, leaves, benefit eligibility rules, and other statutory obligations.
  • Deliver value added support to internal and external stakeholders, including responding to payroll and benefit related inquiries, preparing scheduled and ad-hoc payroll, headcount, and compliance reports.
  • Maintain and strengthen internal controls by documenting processes recommending improvements and participating in the implementation and testing of payroll systems and improvements to the HRIS as needed.
  • Support audits, ensuring payroll documentation, controls, and reconciliations are accurate, complete, and audit-ready at all times.
  • Uphold strict confidentiality and data security standards, ensuring sensitive employee and company information is handled in compliance with policy and regulatory requirements.

Requirements

  • 3+ years of payroll and benefits processing experience in California, and preferably in a multi-state environment
  • Experience with data entry across various systems including benefits, time entry and payroll systems
  • Experience with timekeeping software
  • Experience with payroll systems (Ceridian preferred)
  • Advanced Microsoft Office Excel (IE: XLOOKUP, pivot tables, compound formulas etc.)
  • High degree of accuracy and attention to detail
  • Excellent organizational and professional communication skills
  • Ability to work independently and as a part of a team
  • High technical skills, software proficiencies, or abilities
  • Strong organizational, problem-solving, and communication skills.
  • Nice to Have:
  • Experience in Canadian and Australian payroll
  • Experience with payroll system implementation
  • Bachelor’s degree in Accounting, Business Administration or related field
Benefits
  • Purposeful Work: Sleep better knowing you're making the world a better place through more sustainable food production. You'll have the opportunity to contribute and make an impact by working on meaningful projects.
  • Our People: Work with a team that values fun, laughter, and each other in a collaborative and casual work environment.
  • Recharge and Refresh: Benefit from a generous vacation policy, company paid holidays, and an annual year-end winter break to relax and rejuvenate.
  • Give Back: Take advantage of dedicated volunteer days to support causes you care about.
  • Work Flexibly: Enjoy hybrid working options for employees near our offices, emphasizing work-life balance.
  • Prioritize Your Well-Being: Access comprehensive, customizable health plans designed to support your physical and mental health.
  • Save for tomorrow: Take advantage and enroll in our company's 401(K) plan.
  • Stay Energized: Enjoy well-stocked snack options in our offices and team outings to build connections and have fun.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
payroll processingpayroll taxestimekeeping data validationjournal entriesaccount reconciliationsW-2 preparationtaxable benefit reportingmulti-state reconciliationsdata entrypayroll system implementation
Soft skills
attention to detailorganizational skillsprofessional communicationproblem-solvingindependenceteam collaborationconfidentialitystakeholder supportprocess documentationaudit readiness
Certifications
Bachelor’s degree in AccountingBachelor’s degree in Business Administration