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Proposal Coordinator – Federal

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full-time

Posted on:

Location Type: Remote

Location: Remote • 🇺🇸 United States

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Job Level

Mid-LevelSenior

Tech Stack

Cloud

About the role

  • Maintain the highest professional image for our clients, coworkers, the media, and the public.
  • Review requests for proposals (RFPs) and similar solicitation documents.
  • Develop and maintain proposal timelines and task assignments.
  • Assist in the development of win strategies and themes in coordination with the Senior Proposal Manager and Proposal Lead.
  • Review proposal response documents against the RFP and evaluation factors (i.e., develop proposal compliance matrices).
  • Coordinate detail-oriented data checks, editorial, and technical reviews.
  • Ensure adherence to standards and templates to present a consistent appearance/style across all proposal responses.
  • Assist with and participate in proposal kick-off meetings and data calls.
  • Lead Federal data call responses (e.g., develop tailored resumes and provide standard qualification statements).
  • Ability to concurrently support multiple proposals (i.e., multi-tasking).
  • Perform self-check of work products and coordinate independent quality-control review and compliance checks during the lifecycle of the proposal in strict accordance with internal quality and proposal development procedures.
  • Ability to work non-standard hours as needed to meet proposal deadlines.
  • Other duties, as assigned.

Requirements

  • Proficiency with Microsoft Office (Outlook, Excel, Word, and PowerPoint)
  • Experience with SAM.gov and similar federal websites.
  • Experience with Dynamics 365, Salesforce, or other cloud-based CRM software preferred.
  • Ability to multi-task on several different projects, independently and as a team, while remaining flexible and servicing both internal and external clients.
  • Ability to maintain meticulous attention to detail for all task assignments.
  • Excellent communication skills, both written and verbal, with the ability to demonstrate tact and diplomacy.
  • Ability to work independently and stay focused within a remote office environment.
  • Cover letter
  • Resume
  • References
Benefits
  • Competitive Salary
  • Per Diem (for overnight travel)
  • SEARCH-subsidized Group Health Insurance (including Medical, Dental, and Vision coverage)
  • SEARCH-provided Short-Term Disability Insurance
  • SEARCH-provided Long-Term Disability Insurance
  • SEARCH-provided Group Term Life Insurance
  • Voluntary Life Insurance
  • Employee Assistance Program
  • Emergency Travel Assistance
  • Generous 401(k) Retirement Plan
  • Paid Holidays (11)
  • Paid Time Off (PTO)
  • Merit-Based Raises, Bonuses, and Promotions

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
proposal compliance matricesdata checkseditorial reviewstechnical reviewsquality-control reviewproposal development proceduresmulti-tasking
Soft skills
attention to detailcommunication skillstactdiplomacyindependenceflexibility