Executive Assistant, Aerospace

Schaeffler

Executive Assistant providing high level administrative support to engineering and sales teams at Schaeffler Aerospace Canada. Handling complex scheduling, communications, and travel coordination.

Posted 6/19/2026full-timeStratford • 🇨🇦 CanadaJunior💰 CA$60,000 - CA$70,000 per yearWebsite

About the role

Key responsibilities & impact

Provide high level executive administrative support to the Director of Engineering and Sales and Plant Manager and management team
Manage complex calendars, including scheduling, prioritizing, and coordinating meetings, and site visits
Oversee incoming and outgoing communications including emails management, meetings, calls, and follow-ups
Travel Coordinator for Canada - implementation and maintenance of travel system; including training and assisting travellers
Administrator for local company cars and rental agreements
Prepare monthly briefings on Sales Performance Reviews and Operations Performance Reviews
Support internal to shop floor employees and preparation of townhall content
Handle confidential and sensitive information with discretion, professionalism, and sound judgment
Act as an extension of the Executives, representing them with tact, courtesy and professionalism at all times

Requirements

What you’ll need

Post secondary education in Business Administration (or related field), or equivalent related work experience
1 to 5 years of executive support experience in a fast paced setting
Professional, diplomatic and excellent communications
Collaborative with an ability to build relationships
Focused on client service excellence, attention to detail and continuous improvement mindset
Ability to handle multiple active tasks and several conflicting deadlines

Benefits

Comp & perks

Eligible for medical and dental benefits the 1st of the month following date of hire
Regular increases, dependent upon performance, until top rate is reached
Opportunities for advancement into varying positions with higher pay scales
Up to 6% in Pension Matching Contributions, effective 60 days from benefits activation
An annual Defined Profit-Sharing Plan (dependent upon company performance)
Employee Discount programs are available for all employees
Clean, bright and climate-controlled production areas

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

executive administrative supportcalendar managementcommunications managementtravel coordinationconfidential information handlingbriefing preparationperformance review analysis

Soft Skills

professionalismdiplomacycommunicationcollaborationclient service excellenceattention to detailcontinuous improvementtime managementrelationship building

Certifications

post secondary education in Business Administration