Scania Group

Investment Coordinator

Scania Group

full-time

Posted on:

Location Type: Hybrid

Location: Södertälje • 🇸🇪 Sweden

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Job Level

Mid-LevelSenior

About the role

  • Coordinate the VC & M&A pipeline and portfolio overview (updates from deal teams, status lists, key dates).
  • Maintain the team’s annual calendar for governance forums, board meetings, investment committees and portfolio reviews.
  • Prepare and circulate agendas, pre-reads and minutes for internal and external meetings; track actions and follow-up.
  • Support the Head of VC & M&A with planning, prioritisation and time management related to deals and governance.
  • Set up and manage virtual data rooms, NDA lists and document structures for transactions, following closely the due diligence processes.
  • Support preparation and formatting of key presentations, decision materials and portfolio reports (PowerPoint, Word, basic Excel).
  • Coordinate signatures, approvals and documentation flows during key transaction milestones (LOI, IC, signing, closing).
  • Maintain up-to-date registers of investments, mandates, legal entities and key contractual terms together with Legal and Finance.
  • Ensure that policies, process descriptions, templates and checklists are stored, updated and easily accessible.
  • Support internal communication related to investments (SharePoint/Teams pages, intranet content, short updates).
  • Safeguard confidentiality and correct handling of sensitive information in all channels and tools.
  • Coordinate practicalities for workshops, negotiation sessions, site visits and portfolio days (rooms, travel, visitors, catering).
  • Assist with expenses, travel arrangements and transaction management coordination.
  • Manage contact lists for internal and external stakeholders (advisers, co-investors, portfolio companies).
  • Support with purchase orders, invoices and basic cost follow-up related to advisors and project expenses.

Requirements

  • Several years’ experience from a coordination, project support, office management, EA/PA or similar role – ideally in finance, legal, consulting or a corporate HQ environment.
  • Strong organisational and planning skills, with proven ability to keep track of many moving parts and deadlines.
  • Excellent skills in PowerPoint, Word and Outlook; good command of Excel.
  • Experience with data rooms and collaboration tools (e.g. Teams, SharePoint) is a plus.
  • High attention to detail and quality in written material and documentation.
  • Strong communication skills in English; Swedish is an advantage.
  • A high level of integrity and discretion in handling sensitive information.
  • A positive, pragmatic attitude – willing to “do what is needed” while continuously improving how we work.
  • Experience from M&A, venture capital, private equity or corporate investments or similar is a requirement.
Benefits
  • Training at our health center Gröndal or wellness allowance
  • Result bonus
  • Flexible hours
  • Company car leasing
  • Events for employees and their families

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project supportoffice managementcoordinationdata roomsdocument managementpresentation preparationfinancial documentationcost follow-uptime managementdue diligence
Soft skills
organizational skillsplanning skillsattention to detailcommunication skillsintegritydiscretionpositive attitudepragmatic approachability to track deadlineswillingness to improve