Scandinavian Tobacco Group

Events Coordinator

Scandinavian Tobacco Group

full-time

Posted on:

Location Type: Office

Location: Bethlehem • Pennsylvania • 🇺🇸 United States

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Job Level

Junior

About the role

  • Maximize restaurant profitability through proper yield management.
  • Work with Cigars International team and consultants to develop annual marketing plan and 90-day action plan on how to maximize revenue and sales based on current market trends.
  • Maintain a private event calendar which is updated daily to aid in scheduling and management of events.
  • Collaborate with management team on how to maximize sales revenue by establishing partnerships with area businesses and other hospitality industry leaders.
  • Conduct site inspections, provide event/product information as requested and provide prompt follow-up.
  • Enter tentative and definite reservations in event management software.
  • Create a monthly budget for private event sales for the location.
  • Establish relationships with local restaurants and caterers to provide food options for events at Cigars International.
  • Generate Event Orders, contracting the event specifications.
  • Communicate all event details to all departments of the location.
  • Prior to the event, communicate with the Manager team handling the event to deliver a successful function and to ensure all requirements of a particular group are met.
  • When appropriate, conduct a walkthrough of the event set up with manager handling the event.
  • Act as liaison between the management team handling the event and client.
  • At completion of function, follow up with client for feedback and possible future business.
  • Send event evaluation form to all clients within 48 hours after event.
  • Maintain regular contact with hotel sales department for leads and referrals.
  • Maintain contact with Destination Management Companies through presentations and cold calls to obtain referrals and promote current programs.
  • Establish and maintain contact with local Convention & Visitors Bureaus (CVB) to gather group leads and referrals.
  • Participate in Professional Organizations and Associations events based on Membership needs determined for your unit for networking opportunities to promote Cigars International.
  • Generate a Weekly Sales Activity Report.
  • Maintain a Lost Business Log of all bookings not materialized, canceled rejected due to restaurant restrictions or space availability, etc. documenting reasons and revenue amount lost.

Requirements

  • 1+ years of experience in event coordination or similar role
  • Strong understanding of event management software
  • Excellent organizational skills and attention to detail
  • Ability to communicate effectively with clients and team members
  • Experience in the hospitality or events industry is a plus
  • Must be proficient in Microsoft Office Suite
Benefits
  • Comprehensive Health Care, Vision & Dental Plan
  • Flexible Spending Account
  • Disability Plans
  • Basic & Supplemental Life Insurance
  • Additional Supplemental Benefits
  • Paid Vacation, Paid Time Off (PTO) days, Holidays
  • 401(k) Retirement Saving Plan including a generous Company match

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event coordinationyield managementbudget creationevent management softwaresales revenue maximizationcontract generationsite inspectionsevent evaluationreport generationMicrosoft Office Suite
Soft skills
organizational skillsattention to detaileffective communicationrelationship buildingcollaborationclient follow-upnetworkingliaison skillsproblem-solvingcustomer service