Project Manager

SCALIA - Global People Operations Agency

. Manage the full project lifecycle from site selection and due diligence through design, permitting, construction, and turnover.

Posted 5/7/2026part-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage the full project lifecycle from site selection and due diligence through design, permitting, construction, and turnover.
Lead vendor and GC bidding processes, including RFP preparation, bid leveling, and recommendations for team formation.
Oversee and coordinate day-to-day project execution, ensuring timelines, budgets, and deliverables are met.
Act as the primary liaison between the company and its clients, building trust and maintaining strong relationships.
Communicate clearly and effectively in English with stakeholders, both internally and externally.
Develop and manage detailed project schedules, monitoring progress and adjusting to keep projects on track.
Lead budgeting and cost management, including forecasting, tracking, and variance analysis.
Review and negotiate contracts, proposals, and change orders, ensuring alignment with project scope and client goals.
Oversee vendor management for client-selected vendors (e.g., signage, IT/AV, furniture, millwork), ensuring seamless integration with GC and design teams.
Proactively identify and mitigate project risks, escalating critical issues with recommended solutions.
Manage project documentation, including RFIs, submittals, meeting minutes, and reports.
Provide comprehensive project status reporting, synthesizing schedule, budget, scope, risk, technical, and financial data into clear updates for leadership and clients.
Collaborate with internal teams and external partners to align resources and priorities.
Ensure all work is delivered with the highest professional and ethical standards, reinforcing transparency and accountability throughout the project lifecycle.

Requirements

What you’ll need

Proven experience as a Project Manager in commercial real estate development, managing projects from site selection through turnover.
Degree in Construction Management, Architecture, or Civil/MEP Engineering; or demonstrated experience managing construction projects.
Excellent communication skills in English (written and verbal, C1+ level preferred).
Highly organized, detail-oriented, and methodical in managing complex workflows.
Hands-on experience with monday.com (project tracking, dashboards, automations).
Strong organizational and time management skills, with the ability to manage multiple projects simultaneously.
Demonstrated ability in scheduling, budgeting, and cost management, including forecasting, tracking, and variance reporting.
Experience in contract review, negotiation, vendor management, and GC bidding/RFP processes, with a solid understanding of risk allocation.
Proven skill in project status reporting, with the ability to synthesize schedule, budget, scope, risk, technical, and financial data into clear, actionable updates for leadership and clients.
Competence in risk management, proactively identifying, assessing, and mitigating project risks.
Commitment to the highest professional and ethical standards, ensuring transparency, accountability, and trust in all client and vendor interactions.
Ability to work independently while maintaining close collaboration with leadership and US-based clients.
(Nice to have) Experience working with creative, technology, or consulting companies, reflecting Shma Collective’s design-driven, tech-enabled, and client-focused project management.

Benefits

Comp & perks

Competitive compensation paid in USD.
Structured onboarding and mentorship with the CEO, giving you direct exposure to how we run projects and manage client relationships.
Hands-on experience managing multiple commercial real estate projects across the full lifecycle — from site selection and design through construction and turnover.
This is a fast-paced environment where balancing competing priorities is part of the challenge and the growth opportunity.
Clear growth path, with the opportunity to take on more senior responsibilities as you prove yourself.
Flexible, remote-first environment designed for work-life balance.
Room to innovate — bring ideas, propose improvements, and help shape how we scale.
Collaborative culture built around client's values: Listen, Align, Guide, Adapt, Deliver.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementbudgetingcost managementschedulingcontract reviewvendor managementrisk managementvariance analysisRFP preparationconstruction management

Soft Skills

communication skillsorganizational skillstime managementdetail-orientedmethodicalrelationship buildingproblem-solvingindependent workcollaborationethical standards

Certifications

degree in Construction Managementdegree in Architecturedegree in Civil Engineeringdegree in MEP Engineering