Executive Assistant – Coaches, EOS, Consultants

ScaleSource

Executive Assistant managing inbox, calendar, and client onboarding tasks for coaches and consultants. Supporting operational tasks and ensuring effective communication.

Posted 7/4/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 $1,250 - $1,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive schedules, client onboarding, and CRM updates while ensuring effective communication and coordination of tasks. Proficient in utilizing various tools to support high-level administrative functions and maintain client relationships.

Highest-signal resume keywords

Inbox ManagementClient Onboarding SupportGoogle WorkspaceVerbal Communication SkillsWritten Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementMeeting PreparationAction Item TrackingWebinar LaunchingClient Follow-Up Management

Soft Skills

ReliabilityAttention to DetailOrganizational Skills

Tools & Technologies

ZoomCalendlySlackClickUpAsanaHubSpotGoHighLevelKajabi

Industry Keywords

Executive SupportAgency Owner SupportClient Records Management

About the role

Key responsibilities & impact

Manage inbox, calendar, meeting prep, follow-up, and CRM updates
Support webinar, launch, and client onboarding admin
Track action items and coordinate contractors
Maintain client records, notes, and deliverable handoffs
Deliver reliable right-hand execution, not task-rabbit work

Requirements

What you’ll need

3+ years supporting a founder, coach, consultant, or agency owner
Managed inbox triage for 20+ meetings/week for at least one executive
3+ of these tools for 12+ months: Google Workspace, Zoom, Calendly, Slack, ClickUp/Asana, HubSpot, GoHighLevel, Kajabi
launched webinars/events per month OR 30+ client follow-up tasks/week
12+ month tenure with same founder/client, or 2+ founder references available
Excellent in both Verbal and written Communication Skills.
Willing to undergo necessary training assessment as part of the recruitment process.
Professional home office setup and reliable internet

Benefits

Comp & perks

Better Role Matching: You’re placed in roles where you can actually perform and grow, not just fill a seat
Real Upside: Strong performers unlock raises, long-term stability, and future opportunities
Work With U.S. Operators: Direct exposure to franchise owners and operators focused on growth and execution
Real Ownership: Your work directly impacts operations. Less bureaucracy, more responsibility from day one
Multi-Location Exposure: Work across multiple franchise locations and learn how scalable operations actually run