Scale Virtually VA

Bookkeeper

Scale Virtually VA

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • The Bookkeeper VA will provide daily, hands-on accounting and financial support across multiple affiliated companies under the primary contact's direction.
  • This role requires high attention to detail in managing Accounts Payable (AP), complex Accounts Receivable (AR), specialized billing reports, reconciliations, and month-end reporting for all entities.
  • The VA must be a high-level, solution-minded professional capable of mastering complex amortization and accounting rules to establish a scalable, standardized financial foundation across the portfolio.
  • Manage the full monthly invoice cycle for Contract-for-Deed (CFD) accounts and Loan Servicing accounts.
  • Draft and send the Closing-Loop Email to external Servicing Owners, summarizing all payments and disbursements.
  • Record and reconcile merchant deposits from the point-of-sale system against bank statements.
  • Perform regular, detailed account reconciliations in QuickBooks across all company entities.
  • Execute month-end close procedures across all company entities, identifying and proactively flagging discrepancies.

Requirements

  • Must be a meticulous high-level numbers person, capable of interpreting and implementing complex, multi-faceted accounting processes with rigorous attention to detail.
  • 2+ years of dedicated bookkeeping experience, with a strong preference for experience managing books for a U.S. client, particularly in real estate.
  • Expert QuickBooks Online proficiency (QBO), including managing Chart of Accounts, custom Items, and Classes (Crucial).
  • Proficiency in Microsoft Excel for building and maintaining amortization sheets (Loan Servicing) and using pivot tables (Payroll prep).
  • Experience with real estate management software, including AppFolio, Buildium, or comparable platforms, is preferred but not required
Benefits
  • Fully remote work, Full-Time and Long-Term role (not project-based)
  • Competitive Salary & appraisal opportunities
  • HMO & Insurance
  • PTO
  • Lots of opportunities and areas for growth
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
bookkeepingaccounts payableaccounts receivablefinancial reportingreconciliationsamortizationmonth-end close proceduresQuickBooks OnlineMicrosoft Excelpivot tables
Soft Skills
attention to detailsolution-mindedmeticulousinterpretation of accounting processes