Scale Virtually VA

Logistics Operations Executive

Scale Virtually VA

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • Perform daily email triage and organization
  • Tag, sort, flag, and surface priority emails using inbox workflows
  • Identify urgent messages and provide screenshots or summaries for executive review
  • Ensure no critical communications are missed due to volume
  • Receive and organize bills received via email or billing portals
  • Prepare bills for executive review and approval
  • Maintain a checks-and-balances workflow with no financial action taken without owner sign-off
  • Track approvals and follow-ups
  • Organize data, files, and administrative records
  • Support reminders and task follow-ups
  • Assist with small operational and organizational tasks as assigned
  • Help reduce after-hours administrative catch-up for the client
  • Scheduling across multiple business entities
  • Light project coordination
  • Administrative support during new business launches
  • Assistance with operational documentation and process build-out

Requirements

  • Proven ability to identify trends, anomalies, and behavioral patterns across operational datasets (e.g., DVIC duration, driver repetition, vehicle usage) and flag emerging risks before they impact scorecard results
  • Demonstrated ability to perform root-cause analysis, distinguishing between surface symptoms and underlying drivers of performance changes
  • Strong audit and verification skills, including cross-checking data sources to identify gaps in documentation, follow-through, or accountability
  • Exceptional attention to detail, paired with sound judgment to focus on high-impact issues rather than low-value noise
  • Ability to synthesize complex information into clear, structured summaries that support leadership decision-making
  • Comfort working within fixed reporting cadences and delivering accurate insights under deadline pressure
  • Exhibits professional skepticism, validating results rather than assuming compliance equals quality
  • Strong written communication skills, capable of translating data insights into clear, executive-ready explanations
  • High confidentiality and discretion required due to Amazon DSP NDA environment
  • Prior experience supporting executives or business owners preferred
  • Proactive, reliable, and process-driven with consistent follow-through
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
email triagedata organizationroot-cause analysisaudit skillsverification skillsdata synthesisreportingproject coordinationadministrative supportfinancial documentation
Soft Skills
attention to detailjudgmentcommunication skillsprofessional skepticismproactivereliableprocess-drivenfollow-throughorganizational skillstime management