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Executive Support and Communications Coordinator
Scale Army CareersExecutive Support & Communications Coordinator supporting Founder with project management and communications. Role involves coordination and marketing support in a remote setting with global clients.
About the role
Key responsibilities & impact- Provide direct support to the Founder across daily priorities and ongoing initiatives.
- Manage scheduling, reminders, workflows, timelines, and task tracking.
- Draft, organize, and manage professional email communications.
- Prepare briefing notes, summaries, meeting materials, and internal documentation.
- Track action items and ensure consistent follow-through across priorities.
- Maintain organized files, resources, and operational documentation.
- Support outbound communications, follow-ups, and coordination efforts.
- Draft follow-up emails, meeting recaps, and communication summaries.
- Coordinate scheduling and communication across internal teams and external contacts.
- Maintain organized communication tracking and responsiveness.
- Coordinate onboarding and training scheduling for supplier partners.
- Organize materials, summaries, and updates for meetings and ongoing coordination.
- Support communication between suppliers, partners, and internal teams.
- Help ensure requests, follow-ups, and outstanding items are addressed promptly.
- Coordinate closely with the Founder on sensitive or non-standard situations.
- Coordinate multiple projects and maintain visibility across timelines and deliverables.
- Track deadlines, outstanding tasks, and ongoing initiatives.
- Support workflow organization and operational structure improvements.
- Help ensure accountability, responsiveness, and execution consistency across projects.
- Support execution and coordination of marketing initiatives and deliverables.
- Assist with social media scheduling, email communications, presentations, and marketing assets.
- Coordinate with designers, freelancers, and external marketing partners as needed.
- Maintain content calendars, publishing schedules, and organized marketing workflows.
- Ensure marketing materials and deliverables are completed on time.
Requirements
What you’ll need- Experience supporting executives, founders, or leadership teams in fast-paced environments.
- Background in executive support, project coordination, communications, administrative support, or related roles.
- Experience coordinating marketing initiatives or communications workflows is preferred.
- Experience working with organizational and collaboration platforms such as Google Workspace, Slack, Notion, Canva, and CRM systems.
Benefits
Comp & perks- Health insurance
- Flexible work arrangements
- Professional development
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project coordinationemail communicationtask trackingworkflow organizationmarketing coordinationdocument managementschedulingbriefing preparationfollow-up managementcontent calendar management
Soft Skills
organizational skillscommunication skillsresponsivenessaccountabilityexecution consistencycollaborationattention to detailtime managementadaptabilityproblem-solving